Newcastle Event and Catering Equipment Hire

Expo Hire delivers tables, chairs, linen, crockery, glassware and catering equipment to Newcastle upon Tyne and the surrounding area. Newcastle hosts a busy events calendar including corporate conferences, music concerts at Utilita Arena Newcastle, racing at Newcastle Racecourse, weddings and charity dinners throughout the year. Sage Gateshead on the south bank of the Tyne and Newcastle City Hall in the city centre add to a range of established venues that attract events of all scales, from small business dinners to large conferences and award ceremonies.

Equipment Available for Newcastle Events

Expo Hire stocks a full range of event furniture and catering equipment for hire across Newcastle and the North East.

Chair hire — chiavari chairs, folding chairs, banqueting chairs, conference chairs and bar stools
Table hire — round banqueting tables, trestle tables, poseur tables and rectangular folding tables
Linen hire — tablecloths in a range of colours, napkins and chair covers with sashes
Crockery hire — dinner plates, side plates, bowls and cups with saucers
Glassware hire — wine glasses, champagne flutes, tumblers and water jugs
Catering equipment — chafing dishes, bain maries, hot cupboards, water urns and serving equipment

Popular Newcastle Venues and Events

Newcastle and Gateshead together form a strong events hub in the North East, with venues ranging from riverside concert halls to city centre arenas and civic buildings.

Utilita Arena Newcastle — one of the North East's largest entertainment venues, it hosts concerts, boxing, graduation ceremonies and large corporate evenings with hospitality requirements including glassware, poseur tables and bar stools.
Sage Gateshead — the riverside music and conference centre hosts business conferences, gala dinners and charity events alongside its concert programme, with orders commonly covering round tables, chiavari chairs and formal place settings.
Newcastle City Hall — a city centre venue for concerts, awards evenings and civic events, with banqueting chairs and catering equipment frequently required for backstage and private hospitality areas.
Newcastle University — graduation ceremonies, alumni dinners and academic conferences run throughout the year on campus, with banqueting furniture and formal crockery among the most common hires.
Northumbria University — campus events including graduation days and business-facing conferences regularly require chairs, tables and catering equipment across city centre sites.
Newcastle Racecourse — corporate hospitality on race days drives regular orders for poseur tables, bar stools, glassware and serving equipment throughout the flat racing season.

Expo Hire delivers to any venue in the Newcastle area. For managed venues with restricted access windows, contact the team before ordering.

How Much Equipment Do You Need?

Order quantities depend on your guest numbers and event format. A seated dinner for 100 typically requires around 110 chairs, 13 round tables, 100 place settings and 200 glasses. A standing networking event for the same numbers needs fewer tables but more glassware.

Expo Hire has no minimum order. The website shows live stock levels so you can check availability for your date before placing an order. For events over 500 guests, contact the team to confirm stock.

Delivery to Newcastle

Delivery and collection from £40. Expo Hire delivers seven days a week to Newcastle and the wider North East, including Gateshead, Sunderland, Durham, Hexham, Middlesbrough and surrounding postcodes. Postcodes covered include NE1 to NE46, SR1 to SR7 for Sunderland, DH1 to DH9 for County Durham and DL16 for the Spennymoor area.

Equipment can be delivered to Utilita Arena Newcastle and Newcastle Racecourse. Contact Expo Hire for delivery access requirements at managed venues.

Events Served in Newcastle

Expo Hire supplies equipment for Newcastle events including:

Corporate dinners, conferences and product launches
Gala evenings and charity balls
Weddings and receptions at hotels, country houses and riverside venues across Tyne and Wear
Concerts and live events at Utilita Arena Newcastle
Race day hospitality at Newcastle Racecourse
University events at Newcastle University and Northumbria University
Outdoor festivals and community events across the city
Business and cultural events at Sage Gateshead and Newcastle City Hall

How to Order

Check availability and pricing on the Expo Hire website, then place your order. Expo Hire delivers and collects around your event schedule. See the how to order page for full details.