Track your Expo Hire delivery or collection live. Receive real-time driver location and estimated arrival times via email and text, helping you...
Event organisers managing a busy setup need precise timing for equipment arrivals and collections. Coordinating staff, scheduling venue access, and having everything ready depends on knowing hired item arrival times. Live vehicle tracking provides this visibility. You monitor your Expo Hire delivery or collection live. This service helps production managers and venue staff manage event logistics, reduces unnecessary waiting, and coordinates site activity.
You receive information about your delivery or collection. You receive a confirmation email 24 hours before your scheduled date. This email specifies your allocated time window, a two-hour slot, and identifies your driver by name. Check these details upon receipt. If you need adjustments, contact the Expo Hire team straight away to discuss your needs.
On the day of your delivery or collection, you receive a text message on the contact number you gave us. This message activates upon your driver's departure from our London warehouse. It includes a unique link to your live tracking portal. You can share this link with any relevant team members, such as venue operations staff or on-site production teams. The tracking link shows your driver's current location on a map, their estimated time of arrival, and the vehicle's progress towards your venue. This information updates live, giving you up-to-the-minute details.
Knowing your equipment's exact whereabouts provides operational benefits. You schedule your team to receive items upon arrival, avoiding idle periods and optimising labour costs. For venues with strict access windows or loading bay schedules, the live tracking data allows you to coordinate with venue management for our vehicles to enter and exit the site. This precision reduces disruption to other event activities or venue operations.
Live tracking also helps you prepare for your driver's arrival. You confirm clear access routes, have enough personnel ready to unload or load, and confirm you have prepared your receiving area. If unforeseen delays occur, perhaps due to unexpected traffic conditions, the tracking system updates the estimated arrival time at once. This allows you to adjust your plans and communicate new timings to your team. Expo Hire uses live tracking on every delivery and collection so all clients benefit from this service.