How far in advance should I book gala dinner equipment?

For autumn and December dates, book as early as possible. Chiavari chairs and linen sell out for peak charity gala season. Four to six weeks is usually enough for spring and summer events.

How many chairs and tables do I need for a gala dinner?

Round tables seat 8 to 10 guests. Divide your guest count by 9, then add one for the top table. Order one chair per guest plus 5 to 10 percent for staff and late additions.

Can I hire furniture, tableware and staging from one supplier?

Yes. One order covers chairs, tables, linen, crockery, cutlery, glassware and staging. Expo Hire delivers everything together and collects in one visit across England and Wales.

Gala Dinner Hire - Tables, Chairs & Tableware | Expo Hire

Your Guide to Gala Dinner Furniture and Tableware Hire

Gala Dinner Hire - Tables, Chairs & Tableware | Expo Hire

Your Guide to Gala Dinner Furniture and Tableware Hire

Expo Hire supplies furniture and tableware for gala dinners across England and Wales. Charities, corporates and venue teams use us to dress large rooms for formal sit-down meals without buying stock they will use once or twice a year. We deliver clean, commercial-grade equipment on your chosen date and collect after the event.

Furniture for the room

Most gala dinners seat guests at round banqueting tables with Chiavari chairs or banqueting chairs. Chiavari chairs suit formal black-tie evenings. Banqueting chairs handle bigger guest counts and faster turnarounds. For top tables, a cloth-draped trestle gives presenters a raised position with good sight lines across the room. Our table hire range covers round tables, trestle tables and poseur tables for drinks receptions beforehand.

Tableware and linen

A full table setting for a gala dinner typically includes crockery, cutlery, glassware and linen. Our crockery and cutlery ranges cover the place setting from starter to dessert. Glassware for wine, water and toasts can be added to the same order. Linen keeps the tables consistent. Add Send It Back Dirty at checkout to return tableware unwashed after service.

Staging and presentations

Many gala dinners include speeches, awards presentations or live entertainment. Our portable stage hire gives speakers and performers a raised platform with clear sight lines across the room. Lecterns, iPad stands and presentation screens are available for awards announcements and speeches.

Common questions

How far in advance should I book gala dinner equipment?: For autumn and December dates, book as early as you can. Chiavari chairs and linen sell out for peak charity gala season. For spring and summer events, four to six weeks is usually enough.
How many chairs and tables do I need?: Round tables seat 8-10 guests each. Divide your guest count by 9 for a working table number, then add one for the top table. Order one chair per guest plus 5-10% for staff and late additions.
Do you take a deposit?: No deposit and no minimum spend. Orders over £500 can be confirmed with a 25% payment at booking, with the balance due seven days before delivery.
Can I hire chairs, tableware and staging in one order?: Yes. One order covers the full room. We deliver everything together and collect in one visit.
Do I need to wash crockery and glassware before return?: Not if you add Send It Back Dirty at checkout. Scrape plates, pour away liquid, repack the crates, and we handle the washing.