Conferences are a busy time for any company. It’s a time when different sectors of a company come together to discuss business and make plans for the future, and as such it’s important nothing is distracting from the task at hand.
Whether it’s getting furniture together for a big meeting or kitting out syndicate and breakout rooms, we work with conference organisers to help ensure that they have everything from furniture hire to coffee making equipment ready for use.
How can we help conference organisers with furniture hire?
Our experience of supplying conferences, seminars and corporate retreats has helped us to understand just what kinds of conference furniture hire are required.
For example, when thinking about conference furniture hire, most people think that nice chairs for delegates as all there really is to think about. While it's absolutely true that we hire conference chairs by the hundred to corporate events and conferences, we've found that other kinds of furniture are also important to making them a success.
A good example are panel events, where a number of speakers discuss topics in front of an audience from a staged area. For these kinds of events furniture like our tub chairs and sofas are perfect for offering not only comfort for panelists but for the professional look they give. Breakout, syndicate and fringe rooms at conferences often require a slightly different type of furniture such as bar stools or bean bags, while accessories like flipcharts and easels can be necessary tools to share information.
What catering equipment hire do we recommend to conference organisers?
Planning for a full day of seminars, training events and conference events should always include breaks for meals, drinks and snacks. We've put together a selection of conference catering equipment hire to help ensure your delegates won't go hungry.
Tea and coffee is almost essential at business events and in our years of experience we've found some conference venues find it harder than others to provide. As you'd expect we stock a range of cups, saucers and other accoutrements, but we also have everything from coffee percolators to bean to cup machines to make coffee. It's also worth considering our selection of fridges for cold drinks, which range from under counter models to specific wine fridges for those offering a little something to help delegates relax at the end of a long day event.
How does delivery work for conference organisers?
One of the major bugbears for anyone involved with organising an event can be ensuring equipment and furniture arrives on time. We know how the days leading up to an event can be stressful and can appreciate that chasing a delivery time is one of the last things anyone wants to do.
Uniquely in the event hire industry, we have made it possible for our customers to track their delivery. Simply enter the order number and postcode on our order tracking page and you can see on the map where our driver is and how long it will take for him to get to you.
In addition to this, we send out automated text messages on the day of delivery and collection which confirm your place in our delivery schedule along with a personalised link to our order tracking page, allowing you to find our your delivery status even when away from your computer.
Pay just 25% deposit when booking large conference hire orders
The last few years has taught everyone in the hospitality industry just how easily a lack of cashflow can cause problems, making many event organisers and venue owners much warier about how they budget for events.
We understand this well too and have introduced a deposit scheme to reward those event organisers who plan their events early. The deposit scheme allows any event organiser to pay just a 25% deposit on their order, with the remainder due 28 days before delivery.
There’s no application form or quote needed; our clever website checkout will automatically offer this option provided the order value total is over £500 and the delivery date is more than a month away. Full details of this can be found in our terms and conditions.