Expo Hire supplies birthday party hire for venues, caterers, event planners and brand teams across England and Wales. You can book furniture, tableware and catering equipment in one order. Our website shows live stock and live prices. We run dry hire, so we deliver the equipment, you set it out, and we collect it after the event. We charge no security deposit and no minimum spend.

Choose a layout that fits the guest list

Large birthday events need a clear floor plan before the first item arrives. Use banqueting tables for dinner service, cake displays or gift tables. Pair them with our banqueting chairs if guests sit for speeches or a meal. If the party uses a dancefloor and a bar, keep the table plan tight so guests can move between each area without crowding the room.

Garden parties and marquee birthdays often need extra seating outside the main room. Our outdoor furniture gives guests places to sit with drinks or food. If you want a lounge zone indoors, add sofas and lounge seating around low tables so guests who do not want the dancefloor still have space to talk.

Build the bar and drinks area

A birthday party bar needs enough work space for staff and enough stock for the full service. We supply bar furniture, bar stools and bar equipment for hotel function rooms, marquees and private venues. If the event needs a stronger visual point after dark, add selected pieces from our LED furniture range.

We also supply the glassware to match the drinks list. Hire wine glasses for dinner, champagne flutes for toasts and cocktail glasses for the bar. We include Send It Back Dirty with glassware, so your staff can clear the room without setting up a wash area.

Cover the food service

Buffet service and plated meals both need enough stock for the full guest count. We supply plates, bowls, cutlery and table linen in commercial volumes. If you need colour on the tables, add napkins that fit the room scheme.

Caterers often need extra kitchen support away from a fixed back of house. We supply BBQs for outdoor food service, plus warming equipment and fridges and freezers for prep and holding.

Book online and keep the timing clear

We operate 11 depots and deliver across England and Wales. Delivery starts from £40 ex VAT, based on road distance from the nearest depot. On delivery day, we send an SMS ETA and a GPS tracking link so your venue team can meet the driver at the right entrance. You can also collect from our Birmingham warehouse, Monday to Friday, 7am to 3pm.

You can check live stock on the site, place the order online and book the dates that suit your event. Orders above £500 can use a 25% advance payment option.

Plan speeches, cake service and presentation tables

Milestone birthdays often include a meal, speeches and a cake cut, even when the event ends with a bar and dancefloor. Give those moments proper space in the floor plan. A banqueting table works for the cake display, gift table or memory board, while a second table near the DJ or host gives the venue team a place for awards, microphones and candles before the formal part of the event starts.

Table presentation also carries more weight on birthday jobs than on a standard drinks party. Guests take photos of the room, the cake and the head table throughout the night. Add tablecloths and napkins that fit the room scheme, then pair them with the right plates and glassware for dessert, coffee and toasts.

Use lounge and outdoor areas to spread the crowd

Birthday parties work better when guests have more than one place to stand or sit. Keep the dancefloor free by building a second zone with outdoor furniture, lounge seating or a line of poseur tables. That gives older guests, family groups and corporate hosts a quieter area for conversation without pushing them out of the event.

Marquee birthdays and garden venues also need a weather plan. Our gazebos create covered space for the bar, the gift table or a smoking area, and our patio heaters keep those zones working after sunset. A clear split between the main room and the overflow area helps the venue team manage noise, queues and glass collection.

Keep caterers moving through prep and clear-down

Birthday events often mix formal service with buffet food, late snacks or an outdoor grill. Caterers need equipment that can shift with that format. Our BBQs support garden menus, while prep equipment gives chefs hot holding, stainless tables and clearing trolleys for plated service indoors. Add fridges and freezers if the venue has limited cold space for desserts, bottled drinks or garnish.

Front-of-house stock needs the same planning. Order enough cutlery, glassware and crockery for the full guest count, then add cover for the toast, the cake service and the late bar. Our Send It Back Dirty service saves hours at the end of the night. Your crew packs used tableware back into the crates, and our depot team handles the wash.

Manage access at hotels, marquees and private venues

Birthday jobs land in a wide mix of venues, from hotel suites and private clubs to marquees on country estates. Each one has its own rules on timing, unloading and access. Expo Hire runs from 11 depots across England and Wales, and delivery starts from £40 ex-VAT based on road distance from the nearest branch. On the day, we send an SMS ETA and a GPS tracking link, so your venue manager can meet the driver at the right door and keep the set-up on schedule.

You can also collect from our Birmingham warehouse between 7am and 3pm, Monday to Friday. That works well for local planners who want to split the load across more than one vehicle. If the site has stairs, a service lift, a gravel drive or a tight turn for larger vans, put that on the order before dispatch. Clear notes give the driver and the transport team the detail they need.

Book milestone events online and keep budget control

Birthday events can grow fast once the guest list moves from a family dinner to a full venue buyout. Our site shows live stock and live pricing, so you can price the job, check availability and secure the order without waiting for a quote. Orders above £500 can use a 25% deposit, which helps agencies, venues and caterers lock in the core furniture and catering kit while the final covers still move.

Every order includes our Free Minor Damage Waiver, which matters on busy events where guests move between the bar, the terrace and the dancefloor all night. If a glass breaks or a table picks up a light mark, you do not face an extra charge for small wear. Build the basket online, set the dates and keep the rest of the event plan moving.