Expo Hire quotes are instant from live stock. Add items, enter dates and postcode and a full price breakdown appears before you confirm. No sales call needed.
Build a quote directly in the basket:
There is no quote-request form. The live pricing system calculates every cost in real time from the basket contents, dates, and postcode. No intervention from the sales team is needed to produce a complete, costed quote.
A typical quote or order summary contains the following line items:
| Line item | Notes |
|---|---|
| Hire fees | Per-item rate multiplied by quantity, for the hire period selected |
| Extended hire supplement | Applied automatically if dates exceed the standard 72-hour hire window |
| Carriage (delivery) | Calculated from the nearest depot to your venue postcode; waived above qualifying thresholds |
| Two-person carriage supplement | If selected at checkout for carry-in delivery |
| VAT (20%) | All prices shown ex-VAT on product pages and in the basket; VAT is added at checkout |
No surcharges, fuel levies or handling fees are added after the checkout total is displayed. The quoted total is the invoice total unless the order is subsequently changed.
For orders above £1,000 ex-VAT, Expo Hire can prepare a formal written quotation that:
To request a formal quote, email or call 0800 910 1100 with your event details. The team will confirm stock availability and prepare the quote, typically within one working day. Read more about the deposit scheme for large orders.
B2B customers who run the same event annually — a Christmas party, a quarterly awards dinner, a regular training day — can request a standing quote. A standing quote pre-populates the basket with the previous year's item list and allows quantity adjustments for the current year before re-confirming.
Speak to the team about setting up a standing order template on your account. This is particularly useful for corporate catering teams, event management companies, and regular trade customers.
At the checkout stage, the full price breakdown can be downloaded as a PDF and forwarded for approval before payment is made. The PDF includes all line items, hire dates, delivery address, and a reference number for internal tracking. The order does not reserve stock until a deposit or full payment is made — for high-demand dates, large orders should be secured with the deposit scheme as soon as internal approval is received.
Expo Hire does not operate a price-match scheme — pricing is transparent and competitive across all orders. For businesses placing multiple orders per year, a trade account with 30-day payment terms is available on application. Trade account pricing is the same as the live website pricing — the account provides terms, not discounts.
To apply for a trade account, contact the team.
No — the quote is the basket. All pricing is live, so the most accurate way to produce a cost estimate is to add items to the basket and check the checkout total. This takes less time than completing a quote request form and waiting for a response.
Live basket pricing is subject to stock availability and current pricing, which can change. A formal written quote prepared by the team for orders over £1,000 ex-VAT is valid for 30 days from the date of issue.
No. The live online quoting system is free to use. Formal written quotations prepared by the team are also provided at no cost.
One basket holds one delivery date and one venue address. For quotes covering multiple events or dates, build separate baskets for each event. The team can also help with multi-event planning — contact us.