Furnishing your conference for success: tables, chairs, and more.
Furnishing your conference for success: tables, chairs, and more.
Conference organisers need stock that arrives on time, fits the floor plan and stands up to heavy use. Expo Hire supplies conference furniture, lecterns and catering equipment from 11 depots across England and Wales, with live stock visible online before you book. You can price the order on the site, secure it without waiting for a callback and keep the schedule under your own control. We work on a dry-hire basis, so we deliver clean, tested equipment to your loading bay and your crew handles the final setup and positioning.
Delegates spend hours seated during keynote speeches and breakout sessions. You need seating that supports attendees throughout the day while maintaining a professional aesthetic. The conference chairs in our inventory feature sturdy black or grey frames and stackable designs. This allows your venue team to clear rooms between sessions or reconfigure layouts for different speaker tracks. Creative agencies and modern tech summits often select our Cross Back chairs in oak to establish a natural, relaxed atmosphere. Contemporary venues frequently utilise the Wishbone chair to match modern architectural features. You can browse our complete chair hire catalogue to find the exact style for your corporate gathering.
Different session formats demand specific surface areas. Seated meals and collaborative workshops require ample space for laptops, notebooks, and catering trays. Planners frequently specify 6ft round banqueting tables to seat up to ten people for group discussions and team-building exercises. Floor space optimisation often calls for Rectangular banqueting tables. Venue staff arrange these in long rows for theatre-style presentations or group them into large boardroom configurations for executive meetings. Networking zones benefit from poseur tables placed near coffee stations and exit doors. You pair these tall units with bar stools to create informal meeting points for delegates between main stage events. Explore our full table hire catalogue to match your specific floor plan requirements.
Foyers and entrance halls serve as the first touchpoint for arriving attendees. Your registration team needs dedicated space to process badges and distribute lanyards. The exhibition furniture category includes heavy-duty 8ft trestle tables that function as check-in desks or sponsor booths. Event managers also deploy these units as catering stations for morning pastries and buffet lunches. Corporate sponsors often require secure areas to present high-value merchandise. We stock display cabinets featuring lockable glass doors and internal lighting. Crowd control around these busy entrance zones relies on our barrier hire systems to guide foot traffic and mark out VIP areas.
Room capacity dictates your furniture selection. Intimate seminars utilise different configurations than multi-day industry expos. Planners organising small group work favour 6ft round tables to encourage eye contact and discussion among ten delegates. Large-scale summits rely on 18ft rectangular tables to maximise seating density in main auditoriums. Breakout rooms and syndicate spaces often require 8ft rectangular tables for smaller panel discussions and localised catering points. Informal networking hubs within the main hall utilise our sofas and lounge furniture to give attendees a place to recharge devices and conduct private meetings.
Keynote speakers require a professional focal point on stage. Presenters need a stable, angled surface for their notes, tablets, and microphones during long addresses. We supply professional lecterns in multiple finishes to match your stage design and corporate branding. Wooden models suit traditional academic symposiums and formal award ceremonies, while clear acrylic versions blend into modern corporate sets and television broadcasts. Organising your conference hire: tables, chairs & lecterns events package through our platform guarantees commercial-grade staging furniture. Every unit arrives clean, tested, and ready for immediate deployment by your audiovisual production team.
Managing event logistics takes precise timing and reliable suppliers. Expo Hire delivers from 11 depots across England and Wales. We send live vehicle tracking and SMS ETA notifications on delivery day, so you can follow the van with your reference number and venue postcode. Delivery charges start from £40 ex-VAT and are based on road distance from the nearest depot. Birmingham self-collection stays available Monday to Friday, 7am to 3pm. We do not charge a security deposit, and bookings over £1,000 can use a 25% advance deposit option to lock in the date.
Commercial environments subject furniture to heavy use. Retail-grade items fail under the demands of continuous event deployment. We supply the EventPro® range, a proprietary line of furniture that our team engineers specifically for the hire trade. Our in-house team tests every item for structural integrity and stacking capability. Accidents happen during fast-paced venue turnarounds. We include a Free Minor Damage Waiver on every single order. Other hire companies charge 2–3% of your order total for the same cover — on a typical £1,000 booking, that is up to £30 extra you keep in your pocket. No other UK hire company provides this protection as standard. You avoid unexpected charges for minor scratches or scuffs sustained during normal event use.
Scale matters when furnishing major venues. We hold vast quantities of matching inventory to supply the largest exhibition centres and university campuses. Our logistics team regularly fulfils complex orders for high-profile clients including the BBC, ITV, HSBC, Cambridge University, and the Commonwealth Games. You receive the same commercial-grade equipment and transparent pricing regardless of your event size. We publish all prices directly on the website. You never have to wait for a sales representative to email a quote.
Bare tables require appropriate coverings to match corporate branding and venue decor. The tablecloths in our catalogue fit every banqueting and trestle table we stock. We stock classic white and black options to suit formal gala dinners, professional symposiums, and press conferences. Browsing our complete linen hire category reveals matching napkins and table runners to complete your aesthetic. Finalising your conference hire: tables, chairs & lecterns events order with the correct textiles completes your room setup. We operate a "Send It Back Dirty" policy for all catering equipment, saving your team hours of washing up. You must return linen dry and free of solid food waste to prevent mildew during transit back to our depot.
Organising a corporate summit requires dependable suppliers and transparent costs. You need exact figures to manage your client budgets. Prices and live stock availability display directly on every product page. Select your required quantities, enter your event dates, and confirm your booking online today.
Six things no other hire company in the UK offers. We deliver and collect seven days a week — no other hire company does. We are the only hire company to offer live order tracking for both delivery and collection; track your driver in real time by order number and postcode. We check live stock and logistics availability before your order is confirmed, so every order is 100% guaranteed to arrive exactly as placed — no substitutions, no shortfalls. You choose morning or afternoon for both delivery and collection. We never charge a security or damage deposit. Every hire includes a Free Minor Damage Waiver at no extra charge — other companies charge 2–3% of your order total for the same cover. And with the widest product range in the event hire industry, most customers can source their entire event from a single supplier.
