Your go-to for reliable festival equipment hire.
Your go-to for reliable festival equipment hire.
Festival organisers have a lot to juggle. The vibe, the acts, the flow, and of course, the stalls. Each vendor, whether they’re selling street food, artisanal crafts, or cool drinks, needs a solid base. That’s where we come in. Expo Hire delivers the essential furniture, bar equipment, and related items that make festival operations run smoothly, covering England and Wales. We’re the ones you call when you need reliable gear that can handle the buzz and bustle of a busy event, and crucially, we take it all back afterwards. No storing, no major cleaning – just good equipment that works.
Let’s talk about bars first. Festivals often mean thirsty crowds, and a well-equipped bar is key. We have bar equipment that covers everything from the serving counters to the essential accessories. Think about the flow for your bar staff. Our modular bar units are sturdy and can be configured in various ways to suit your space. Beyond the counter, you'll need beer glasses, of course. We offer a range of glassware suitable for different beverages, from standard pint glasses to more specialised options. Clean glassware is non-negotiable, and we deliver ours in pristine condition, ready for immediate use. Don't forget the wine glasses and champagne flutes for any prosecco or wine vendors. We also have cocktail glasses for those looking to offer something a bit more premium. The washing up will be considerable, so letting us handle the collection is a big win.
For the food vendors, it’s about functionality and hygiene. Robust cooking equipment is essential. Whether it’s grills, fryers, or ovens, we stock reliable pieces that can stand up to the demands of festival cooking. If your festival has an outdoor food focus, consider BBQ hire. These are great for creating a specific food zone and attracting customers. We also have fridges and freezers to keep ingredients fresh and drinks chilled – crucial in unpredictable weather. Keeping food at the right temperature is paramount for both quality and safety. Warming equipment is also vital for keeping dishes ready to serve, and we have a range of options to suit different catering needs.
When it comes to general furniture for the festival site itself, think about what visitors and staff might need. If you have chill-out zones or areas for people to rest their feet, outdoor furniture is a good shout. Simple, sturdy benches or tables can make a big difference to the attendee experience. If the weather turns, or the evenings get chilly, patio heaters are invaluable. They create a warm, inviting atmosphere, encouraging people to linger. And for a more sheltered space, consider gazebo hire. These can provide much-needed shade from the sun or protection from light rain, creating more comfortable areas for vendors or for attendees to relax.
Think about the general amenities. Providing adequate seating and surfaces for vendors is important. While we don't do stages or marquees, we cover the vital support equipment. For vendors needing a presentation space, even a simple table covered with a clean tablecloth can make their stall look more professional. We have a variety of tables, from smaller display tables to larger prep surfaces for catering stalls. The condition of this equipment matters; a wobbly table or a stained cloth doesn't create the right impression. We pride ourselves on delivering items that are clean, sturdy, and ready to go.
Our service is dry hire — you get the equipment, you run it. No staff included, just reliable kit delivered ready to use.One important point: we do not deliver to any location where access for either delivery or collection may be restricted. Gated or ticketed festival sites fall into this category; open outdoor sites with free vehicle access do not. If there's any doubt about your site, call 0800 910 1100 before placing your order. For restricted-access sites the alternative is delivery to your business address — you take the equipment to site and return it the same way. Our drivers run multi-drop routes with 15 minutes per stop; waiting time beyond that is charged at £120 per hour.
Consider the scale. Whether you’re running a small community gathering or a large-scale music festival, the equipment needs are similar, just scaled up. We can handle substantial orders. For example, if you have dozens of food stalls, we can supply the necessary catering equipment for each. If your bar operations are extensive, we have the bar equipment and glassware to match. The key is planning. Knowing your vendor requirements in advance helps us ensure we have the stock available. Ordering early is always a good idea, especially during peak festival season.
We deliver across England and Wales. Our logistics are geared towards getting the right equipment to the right place at the right time. For festivals, this often means understanding site access, delivery windows, and collection arrangements. We work with you to make this as efficient as possible. The items we supply are crucial for the operational success of your vendors and the overall attendee experience. Clean plates and glasses, functioning cooking gear, and comfortable seating areas all contribute to a positive event. We focus on providing the foundational elements so you can build a memorable festival experience.
What kind of bars do you offer?
We have a range of modular bar units that can be configured to suit different spaces and capacities. We also supply all the essential bar accessories you’ll need to get started.
Do you supply crockery and cutlery?
Yes, we offer a wide selection of crockery, including plates and bowls, as well as cutlery. This is essential for any food vendors at your festival.
How does collection and return work?
We deliver the equipment to your festival site on your agreed dates and collect it all once the event has concluded. You don't need to worry about cleaning or storage.
Can I hire patio heaters for outdoor areas?
Absolutely. Patio heaters are a popular choice for keeping outdoor festival areas warm and inviting, especially as the evening draws in.
Every order includes a Free Minor Damage Waiver at no extra charge. Other hire companies charge 2–3% of your order total for the same cover — on a typical £1,000 booking, that is up to £30 extra you keep in your pocket.
Six things no other hire company in the UK offers. We deliver and collect seven days a week — no other hire company does. We are the only hire company to offer live order tracking for both delivery and collection; track your driver in real time by order number and postcode. We check live stock and logistics availability before your order is confirmed, so every order is 100% guaranteed to arrive exactly as placed — no substitutions, no shortfalls. You choose morning or afternoon for both delivery and collection. We never charge a security or damage deposit. Every hire includes a Free Minor Damage Waiver at no extra charge — other companies charge 2–3% of your order total for the same cover. And with the widest product range in the event hire industry, most customers can source their entire event from a single supplier.
Equipment hire for specific festivals across England and Wales.
