Cambridge Event and Catering Equipment Hire
Expo Hire delivers tables, chairs, linen, crockery, glassware and catering equipment to Cambridge and the surrounding area. Cambridge's events calendar is shaped significantly by the university, with formal Hall dinners, May Balls, graduation ceremonies and academic conferences at the city's historic colleges running alongside corporate events at Cambridge Corn Exchange, weddings across Cambridgeshire and community events in the surrounding Fenland towns. The city's concentration of technology and life science businesses also generates a steady calendar of product launches, investor events and company dinners. Expo Hire covers Cambridge and the wider Cambridgeshire area including Ely, St Ives, Huntingdon and Newmarket.
Equipment Available for Cambridge Events
Expo Hire stocks a full range of event furniture and catering equipment for hire across Cambridge and Cambridgeshire.
- Chair hire — chiavari chairs, folding chairs, banqueting chairs, conference chairs and bar stools
- Table hire — round banqueting tables, trestle tables, poseur tables and rectangular folding tables
- Linen hire — tablecloths in a range of colours, napkins and chair covers with sashes
- Crockery hire — dinner plates, side plates, bowls and cups with saucers
- Glassware hire — wine glasses, champagne flutes, tumblers and water jugs
- Catering equipment — chafing dishes, bain maries, hot cupboards, water urns and serving equipment
Popular Cambridge Venues and Events
Expo Hire supplies equipment to a wide variety of Cambridge venues, from medieval college dining halls to modern conference centres and country house wedding venues. Below are some of the most common venues the team supplies:
- Trinity College — formal Hall dinners, May Ball events and academic conferences in one of Cambridge's largest college venues; chiavari chairs, round tables, linen, crockery and glassware for multi-course dinners
- King's College — graduation dinners, alumni events and formal Hall suppers; full banqueting packages with chiavari chairs, white linen and complete tableware
- Cambridge Corn Exchange — gala dinners, awards ceremonies, product launches and large-scale corporate events; banqueting furniture, poseur tables, linen and catering equipment
- Cambridge Guildhall — civic receptions, charity dinners and corporate events in the city centre; round tables, banqueting chairs, crockery and glassware
- Ely Cathedral — prestigious gala dinners, charity events and large receptions in the cathedral nave; large-volume chair and table hire, with careful co-ordination for venue access
- Newmarket Racecourse — race day hospitality, owners and trainers dinners and corporate marquee events; round tables, chairs, linen and full tableware for hospitality suites
Expo Hire delivers to any venue in Cambridge and the surrounding area. Many Cambridge college venues have restricted vehicle access — contact the team before ordering for events in college grounds or tight city centre locations.
Delivery to Cambridge
Delivery and collection from £40. Expo Hire delivers seven days a week to Cambridge and the surrounding area, including Ely (CB7), Newmarket (CB8), Huntingdon (PE29), St Ives (PE27) and surrounding Cambridgeshire postcodes. Delivery charges are calculated by distance from the depot at checkout.
Equipment can be delivered to Cambridge Corn Exchange and to college venues across the city. Many Cambridge colleges have restricted vehicle access — contact Expo Hire before ordering for events in college grounds or city centre locations with limited loading access. Expo Hire also serves events at Ely Cathedral and other prominent Fenland venues.
Events Served in Cambridge
Expo Hire supplies equipment for Cambridge events including:
- Formal Hall dinners and May Ball events at Cambridge University colleges
- Graduation ceremonies and academic conferences
- Corporate events and seminars at Cambridge Corn Exchange and hotel venues
- Weddings and receptions at country houses and barns across Cambridgeshire
- Events at Ely Cathedral and other historic Fenland venues
- Charity dinners and gala evenings
- Outdoor events and marquee functions across the county
- Technology and life science sector events, investor dinners and company celebrations
- Race day hospitality at Newmarket Racecourse
How Much Equipment Do You Need?
Order quantities depend on your guest numbers and event format. A seated dinner for 100 typically requires around 110 chairs, 13 round tables, 100 place settings and 200 glasses. A standing networking event for the same numbers needs fewer tables but more glassware.
Expo Hire has no minimum order — you can hire as few or as many items as your event requires. The website shows live stock levels, so you can check availability for your date before ordering. For events over 500 guests, contact the team to confirm stock.
How to Order
Check availability and pricing on the Expo Hire website, then place your order. Expo Hire delivers and collects around your event. See the how to order page for full details.
