Budgeting for Your Conference: Real Products, Real Prices

<p>Conference budgets get built on guesswork more often than they should. Here is what our most-hired conference items actually cost, so you can plan against real numbers.</p>

Conference budgets usually start as a guess and get refined once quotes come in. Working from real prices at the start saves a round of revisions later.

Seating and tables

  • Padded conference chairs — from £4.35 each
  • 4ft rectangular trestle tables — from £5.50 each
  • New Moon bar stools for registration or breakout areas — £16 each

Registration and staging

  • Poseur tables for a welcome desk — £16 each
  • Lectern for speakers — £30
  • Tensabarrier queue barriers — £18 each

AV and display

  • Pull-up projector screen, 120" — £65
  • iPad stand for sign-in or interactive displays — £35
  • Display cabinet for product or literature — £155

Working out your total

A 50-delegate conference with seating, a registration desk, a lectern and a projector screen typically runs to a few hundred pounds in furniture and AV hire, well before catering. Add your headcount, session length and whether you need a separate breakout area to build an accurate number.

Spread the cost

You don't have to pay the full amount upfront. Klarna's pay-in-3 option at checkout splits your order into 3 interest-free instalments, so budget sign-off doesn't have to hold up your booking.

Browse our conference and exhibition hire range or get in touch for a quote.


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