Cardiff Event and Catering Equipment Hire

Expo Hire delivers tables, chairs, linen, crockery, glassware and catering equipment to Cardiff and the surrounding area. As Wales's capital city, Cardiff hosts a high volume of conferences, exhibitions, sporting events, weddings and corporate dinners throughout the year. Major venues including Cardiff City Hall, Cardiff Castle and Principality Stadium draw large-scale events from across Wales and England, while the Wales Millennium Centre and smaller independent venues keep a busy calendar of arts, cultural and charity events running year-round. Cardiff's bilingual character means Welsh-language dinners, Eisteddfod fringe events and nationally significant Welsh civic occasions feature regularly in the city's calendar. Expo Hire covers Cardiff and surrounding South Wales towns including Newport, Barry, Penarth and Caerphilly.

Equipment Available for Cardiff Events

Expo Hire stocks a full range of event furniture and catering equipment for hire across Cardiff and South Wales.

Chair hire — chiavari chairs, folding chairs, banqueting chairs, conference chairs and bar stools
Table hire — round banqueting tables, trestle tables, poseur tables and rectangular folding tables
Linen hire — tablecloths in a range of colours, napkins and chair covers with sashes
Crockery hire — dinner plates, side plates, bowls and cups with saucers
Glassware hire — wine glasses, champagne flutes, tumblers and water jugs
Catering equipment — chafing dishes, bain maries, hot cupboards, water urns and serving equipment

Popular Cardiff Venues and Events

Expo Hire supplies equipment to a wide range of Cardiff venues, from grand civic buildings and castle grounds to modern stadium hospitality suites and arts centre spaces. Below are some of the most common venues the team supplies:

Cardiff City Hall — civic dinners, charity galas, wedding receptions and corporate awards in the marble halls; chiavari chairs, round banqueting tables, white linen and full tableware sets
Cardiff Castle — prestigious outdoor and indoor receptions, charity events and corporate dinners in the castle grounds and banqueting rooms; banqueting furniture, catering equipment and glassware for receptions of all sizes
Wales Millennium Centre — arts sector events, corporate receptions, charity fundraisers and gala dinners in the landmark Bay venue; poseur tables, bar stools, glassware and catering equipment
Principality Stadium — rugby hospitality, concert pre-show events and large corporate dinners; round tables, banqueting chairs, linen and full tableware for suite-based hospitality
Cardiff Metropolitan University — graduation events, student balls and academic conferences; chiavari chairs, round tables, linen and crockery for formal banqueting
Mercure Cardiff Holland House Hotel — corporate dinners, weddings and charity events at one of Cardiff's main conference hotels; banqueting furniture and full tableware packages

Expo Hire delivers to any venue in Cardiff and across South Wales. For managed venues with restricted loading or specific delivery windows, contact the team in advance to confirm arrangements.

Delivery to Cardiff

Delivery and collection from £40. Expo Hire delivers seven days a week to Cardiff and the surrounding area, including Newport (NP postcodes), Barry (CF62-CF63), Penarth (CF64), Caerphilly (CF83) and the Vale of Glamorgan. Delivery charges are calculated by distance from the depot at checkout.

Equipment can be delivered to Cardiff City Hall, Cardiff Castle and Principality Stadium. For managed venues, contact Expo Hire in advance to confirm delivery access and timing.

Events Served in Cardiff

Expo Hire supplies equipment for Cardiff events including:

Large conferences and exhibitions at ICC Wales and city centre venues
Corporate dinners, gala evenings and awards ceremonies
Weddings and receptions at hotels, castles and licensed venues across South Wales
Sporting hospitality and event catering at Cardiff Arms Park and Principality Stadium
University events at Cardiff University and Cardiff Metropolitan University
Outdoor festivals and community events across the city
Charity fundraisers and black-tie dinners
Welsh-language events, Eisteddfod fringe functions and nationally significant Welsh civic occasions
Arts sector receptions and cultural events at the Wales Millennium Centre

How Much Equipment Do You Need?

Order quantities depend on your guest numbers and event format. A seated dinner for 100 typically requires around 110 chairs, 13 round tables, 100 place settings and 200 glasses. A standing networking event for the same numbers needs fewer tables but more glassware.

Expo Hire has no minimum order — you can hire as few or as many items as your event requires. The website shows live stock levels, so you can check availability for your date before ordering. For events over 500 guests, contact the team to confirm stock.

How to Order

Browse the Expo Hire catalogue, check availability for your dates, and place your order online. Expo Hire delivers and collects around your event. See the how to order page for full details.

Cardiff Event Hire