Browse Expo Hire by event type for weddings, conferences, festivals, exhibitions, school events, and temporary kitchens.
Expo Hire supplies the working equipment that event teams need when they build a guest space from scratch. Corporate functions, public events, hospitality launches, school functions and community celebrations all need the same basics first: seats, tables, service points, refrigeration and a clear plan for delivery and collection.
Hiring lets you match the stock to the venue, guest count and service style without buying equipment that then sits in storage. This category covers banquet furniture, conference seating, outdoor kit, bars, glassware, crockery, catering equipment, refrigeration, display pieces and temporary operational furniture.
Most jobs on this page start with chairs, tables and a clear service layout. The order then grows into the support stock that keeps guests, staff and suppliers moving in the same room or on the same site.
For most orders, the core links sit in Chair Hire, Table Hire, Catering Equipment Hire, Glassware Hire and Linen Hire. Outdoor formats often add stock from Outdoor Hire.
The exact mix changes with guest numbers, service style and venue access. A standing launch needs more bar surfaces and fewer seats. A dinner, exam or conference needs stronger seating counts and more disciplined aisle space.
Start with the busiest point of the day, not the quietest. Count who needs a seat, who only needs a standing surface and what support stock the service team needs at the same time.
| Group size | Planning guide |
|---|---|
| 50 guests | 50 guests often means 50 chairs, 6 dining tables or 8 trestles, 3 poseur tables and 1 service point |
| 100 guests | 100 guests often means 100 chairs, 10 to 12 tables, 6 poseur tables, 2 service points and 2 chilled units |
| 200 guests | 200 guests often means 200 chairs, 20 to 24 tables, 10 poseur tables, 2 to 3 bars and a separate back-of-house table line |
Outdoor events usually need extra shelters, spare tables and more waste points than an indoor room.
Public-entry events often need fewer dining tables but more desks, barriers and waiting furniture.
These figures give you a planning baseline, not a fixed rule. The venue shape, the weather, the menu and the delivery route can all change the final count.
Start with access, loading doors, lift routes and the final drop point.
Check power before you add catering or bar equipment because many commercial units need 16A or 32A supply.
Order refrigeration for the day before so units can pre-cool for 6 to 8 hours.
Appoint a competent person for LPG connections and use a Gas Safe engineer for fixed installations.
Treat setup labour as part of the job because Expo Hire supplies dry hire rather than staffed installation.
Standard hire runs for 3 days: delivery day, event day and collection day. That structure suits most event jobs because it gives you time to build, trade or host, then clear the stock without forcing everything into one shift.
Expo Hire delivers across England and Wales. Delivery starts from £40 ex-VAT and is calculated by distance from the nearest depot. Equipment arrives clean and tested. The service is dry hire, so your team, venue staff or caterer place the stock in final position after delivery.
Drivers do not set equipment up, connect gas or carry items up and down stairs. If the order includes refrigeration, ask for delivery the day before so the units can pre-cool for 6 to 8 hours. LPG equipment must be connected by a competent person. Fixed installations need a Gas Safe engineer. Many commercial catering items need a 16A or 32A supply rather than a standard 13A socket.
Build the order online at expohire.com once the dates, quantities and venue details are ready. The basket shows live stock and pricing, so you can size the job around the real guest count or room plan rather than a rough estimate.
If you need help with quantities, carriage or specialist equipment, call 0800 910 1100 Monday to Friday, 9am to 5pm. If the order needs sign-off before payment, use the basket as the base for an internal quote.
Add access notes, room names, hall numbers, stand details or site contacts before checkout.
Most orders start with chairs, tables and service equipment, then add the extra stock that fits the format. That can include bars, glassware, linen, refrigeration, outdoor furniture or temporary kitchen equipment. The exact mix depends on guest numbers, service style and venue access.
Start with the real guest count, then check how much of the event is seated and how much is standing. A drinks-led event needs fewer seats and more poseur or service tables. A dinner or exam setup needs a full seat count and clearer aisle space.
Yes. Expo Hire delivers across England and Wales. Carriage starts from £40 ex-VAT and is calculated by distance from the nearest depot.
Check power, gas responsibility and access before you place the order. Fridges and coolers should arrive the day before so they can pre-cool for 6 to 8 hours. LPG equipment must be connected by a competent person, and fixed installations need a Gas Safe engineer.
Expo Hire does not charge a security deposit. A free minor damage waiver covers minor damage and loss. Excessive or negligent damage is charged at 10 times the hire price. Full details in our terms and conditions.
Use the carriage calculator to find your nearest branch and get an accurate delivery quote. At checkout we show an itemised delivery cost before you confirm the order.
On the day, track your driver in real time on our order tracking page, or use the link in the automated text we send.
For orders over £1,000, you can confirm a booking with a 25% deposit and pay the balance up to 28 days before delivery. The checkout offers this automatically. Full details in our terms and conditions.
