Hospitality Tech Expo Hire - ExCeL London | Expo Hire

The Hospitality Tech Expo at ExCeL London is a key event for anyone looking to leverage technology to improve their hospitality business. From 29–30 September 2026, it’s where owners, managers, and innovators within hotels, restaurants, pubs, and other hospitality venues meet the tech providers who can help them streamline operations, enhance guest experiences, and boost revenue. If you're exhibiting, you'll want your stand to make a strong impression and function smoothly. That's where we come in.

Why hire from Expo Hire

• The only hire company in the UK that delivers and collects on Sundays. Most competitors stop at Saturday. We cover every day of the week.
• Live order tracking on every delivery and collection. Track your driver in real time by order number and postcode. No other hire company in the UK offers this for both delivery and collection.
• Every order 100% guaranteed before you pay. We check live stock and logistics at the point of booking. No substitutions, no shortfalls, no calls the week before.
• Choose morning or afternoon for delivery and collection. No other hire company gives you this choice. Your venue, your schedule.
• No security deposit. No damage deposit. Ever. Expo Hire never holds your money.
• Free Minor Damage Waiver on every order. Accidental scratches and minor wear covered at no charge. Other companies charge 2–3% of your order total for the same cover.
• The widest product range in the event hire industry. Chairs, tables, catering, glassware, linen, heating, gazebos, staging, and more from a single supplier.
• The only hire company in the UK with live chat support seven days a week, 8am to 8pm. Every competitor closes at 5pm on weekdays. Get answers when you are planning, not just during office hours.

For exhibitors at ExCeL, a well-appointed stand is crucial. It’s your shop window, your meeting space, and your brand ambassador all rolled into one. You’ll need furniture that’s both comfortable for visitors and reflective of your brand’s professionalism. Think about comfortable seating for longer conversations, practical surfaces for brochures or demonstrations, and perhaps a small bar area if you’re serving refreshments. We offer a wide range of furniture suitable for exhibition stands, from sleek contemporary sofas and armchairs that encourage visitors to linger, to practical tables perfect for showcasing products or hosting informal meetings. Our poseur tables and stools can create a more dynamic, casual networking space.

Beyond the main furniture, the details matter. Think about where visitors can place their drinks or bags. Small side tables are surprisingly useful. We also have display cabinets if you need to securely showcase smaller, high-value items. For creating clear pathways or defining your stand space, barriers can be very effective. And for those moments when you need to serve a quick coffee or a branded drink, having access to essential beverage equipment, like water boilers or even small bar fridges, can make a big difference.

Ordering from Expo Hire is straightforward. Our website is set up so you can browse by category, see what’s available, and get an idea of quantities. You can add items to a quote request, or if you know what you need, you can book directly online. For the Hospitality Tech Expo, we have a dedicated range of exhibition furniture, but don’t hesitate to explore our broader furniture categories. We understand that stands vary hugely – some are large, open spaces needing a complete setup, while others are smaller, requiring just a few key pieces. Whatever your need, we can help you find the right items.

When it comes to delivery and collection at ExCeL London, we have a well-practiced system. ExCeL has specific delivery and access regulations for exhibitors, and we are very familiar with these. We manage the delivery of your hired items directly to your stand at the venue. Our team will coordinate with ExCeL's logistics to ensure everything arrives on time, as scheduled, usually a day or two before the event opens. We handle the unloading and placement of furniture, so you don't have to worry about it on setup day. It means you can focus on getting your exhibition materials ready and your team briefed.

After the Expo concludes, we return to ExCeL to collect all the hired items. This is done efficiently, typically on the evening of the last day or the morning after. We handle the packing up and loading, again coordinating with venue staff. This removes a significant task from your agenda, allowing you to pack up your other materials without the added stress of managing furniture returns. It's a comprehensive service designed to make your exhibition experience as smooth as possible, letting you focus on what matters most: engaging with potential clients and showcasing your hospitality technology solutions.

Consider the practicalities for your stand. If you're planning demonstrations, you'll need space for equipment and potentially a surface to work on. Our banqueting tables or even our exhibition tables can provide this. For staff working on the stand, comfortable seating is essential. A few simple chairs or a small sofa for breaks can make a big difference to morale over a two-day event. If you’re serving refreshments, think about what you need. This could range from bar equipment for preparing drinks to fridge hire for keeping items cool. Even simple items like bar accessories or basic plates for snacks can add a touch of hospitality to your stand.

We also offer crockery and cutlery hire, which can be useful if you plan to offer catering or even just provide biscuits with coffee. For a more relaxed vibe, consider our bean bags, though these might be more suited for a lounge area than a main demonstration space. If your stand is outdoors within the ExCeL complex, we also have outdoor furniture and patio heaters, though this is less common for tech expos.

Expo Hire covers ExCeL London event hire and wider conference and exhibition hire across England and Wales.

If you’re unsure about the best furniture or equipment for your specific stand layout and objectives at the Hospitality Tech Expo, don’t hesitate to get in touch. We have experience working with exhibitors at major venues like ExCeL London and can offer advice based on what works well in different stand sizes and configurations. We want to ensure you have everything you need to present your business effectively and comfortably.