Ideas, Inspiration and Insights

Browse the Expo Hire blog posts to help you plan your upcoming event

Bar Equipment Checklist for a Cocktail Bar

Sat 25th April 2026
A cocktail bar at an event needs more than a basic wine and beer setup. This checklist covers ice, bar tools, glassware and bar furniture so the bar functions properly on the night.

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Bar Equipment Checklist for a Cocktail Bar

What Furniture Do You Need for an Exhibition Stand?

Sat 25th April 2026
The furniture you need for an exhibition stand depends on whether you have a shell scheme or open space, and what you want visitors to do when they arrive. This guide covers the key pieces for a working stand.

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What Furniture Do You Need for an Exhibition Stand?

How Many Wine Glasses Do You Need Per Guest?

Sat 25th April 2026
Wine glass quantities depend on whether you are running a dinner, a drinks reception, or a wedding with a champagne toast. This guide covers the right number for each scenario and whether to wash during the event.

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How Many Wine Glasses Do You Need Per Guest?

How Many Patio Heaters Do You Need for an Outdoor Event?

Sat 25th April 2026
A standard gas mushroom heater covers a radius of around 3 to 4 metres. This guide explains how to calculate the number of heaters you need based on your space and covers placement and heater types.

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How Many Patio Heaters Do You Need for an Outdoor Event?

What Size Gazebo Do You Need? A Guide for Events and Fetes

Sat 25th April 2026
Choosing the right gazebo size comes down to what needs to fit inside and how the space will be used. This guide covers standard sizes, what each one holds, anchoring options and the case for multiple smaller gazebos.

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What Size Gazebo Do You Need? A Guide for Events and Fetes

How to Keep Food Warm at an Event

Sat 25th April 2026
Keeping food at the right temperature across a service period needs the right equipment and a clear holding plan. This guide covers chafing dishes, bain maries, hot boxes, and the cook-then-hold approach.

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How to Keep Food Warm at an Event

Street Food Equipment Hire: What Do You Actually Need?

Sat 25th April 2026
Street food setups at events need more than a griddle and a gazebo. This guide covers cooking equipment, holding and prep, power supply options, and how to plan for multiple traders on the same site.

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Street Food Equipment Hire: What Do You Actually Need?

Napkin Hire for Events: Sizes, Folds and How Many to Order

Sat 25th April 2026
Napkins seem straightforward until you are choosing between cocktail and dinner sizes, deciding on a fold, and trying to work out how many to order. This guide covers all three questions.

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Napkin Hire for Events: Sizes, Folds and How Many to Order

LED Furniture Hire: Where It Works and Where It Doesn't

Sat 25th April 2026
LED furniture works at some events and looks wrong at others. This guide gives an honest assessment of where it belongs and where it doesn't, with practical notes on power and battery life.

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LED Furniture Hire: Where It Works and Where It Doesn't

Glassware for a Beer Festival: What to Hire and How Many

Sat 25th April 2026
At a beer festival, the number of glasses you need is driven by throughput rather than headcount. This guide covers glass types, quantities, glass washing logistics and planning for spirits and cider alongside beer.

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Glassware for a Beer Festival: What to Hire and How Many
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