Ideas, Inspiration and Insights

Browse the Expo Hire blog posts to help you plan your upcoming event

Corporate Event Planning Checklist

Sat 25th April 2026
Corporate events have different requirements from weddings and private parties. This checklist covers conference layouts, away days, product launches, gala dinners and award ceremonies — with equipment quantities and planning timelines.

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Corporate Event Planning Checklist

Charity Gala Dinner Planning Guide

Sat 25th April 2026
Charity gala dinners require careful planning to maximise fundraising while keeping costs controlled. This guide covers table layouts, equipment hire, auction setup, bar planning and timelines for events of 80 to 500 guests.

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Charity Gala Dinner Planning Guide

UK Event Hire Price Guide 2026

Sat 25th April 2026
Event hire costs vary significantly depending on equipment quality, location, and event size. This guide gives typical price ranges for chairs, tables, linen, glassware, cutlery and catering equipment in the UK in 2026.

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UK Event Hire Price Guide 2026

White, Graphite or Storm Grey: Which Crockery Should You Hire?

Sat 25th April 2026
White, graphite and storm grey crockery each suit different event styles and food presentations. This guide covers when to choose each colour and how to match it to your table setting.

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White, Graphite or Storm Grey: Which Crockery Should You Hire?

How Much Cutlery Do You Need Per Guest?

Sat 25th April 2026
Order too little cutlery and you run short mid-service. Order too much and you pay for crates of unused pieces. This guide covers the right quantities for sit-down dinners, buffets and drinks receptions.

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How Much Cutlery Do You Need Per Guest?

What Size Tablecloth Do You Need?

Sat 25th April 2026
The right tablecloth size depends on the table dimensions and how far the fabric drops down on each side. This guide covers 6ft and 8ft trestles, 5ft round tables and poseur tables with exact measurements.

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What Size Tablecloth Do You Need?

Bar Equipment Checklist for a Cocktail Bar

Sat 25th April 2026
A cocktail bar at an event needs more than a basic wine and beer setup. This checklist covers ice, bar tools, glassware and bar furniture so the bar functions properly on the night.

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Bar Equipment Checklist for a Cocktail Bar

What Furniture Do You Need for an Exhibition Stand?

Sat 25th April 2026
The furniture you need for an exhibition stand depends on whether you have a shell scheme or open space, and what you want visitors to do when they arrive. This guide covers the key pieces for a working stand.

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What Furniture Do You Need for an Exhibition Stand?

How Many Wine Glasses Do You Need Per Guest?

Sat 25th April 2026
Wine glass quantities depend on whether you are running a dinner, a drinks reception, or a wedding with a champagne toast. This guide covers the right number for each scenario and whether to wash during the event.

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How Many Wine Glasses Do You Need Per Guest?

How Many Patio Heaters Do You Need for an Outdoor Event?

Sat 25th April 2026
A standard gas mushroom heater covers a radius of around 3 to 4 metres. This guide explains how to calculate the number of heaters you need based on your space and covers placement and heater types.

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How Many Patio Heaters Do You Need for an Outdoor Event?
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