The event space is the stage. Everything you put in it from the chairs guests sit on to the glasses they drink from sets the tone. We understand your event in Cardiff Bay, a corporate gathering at the waterfront, a private celebration overlooking the barrage, or a unique exhibition at one of the repurposed dock buildings, needs specific furnishings. It needs character, practicality, and reliability. We deliver and collect, simplifying event setup. You can focus on your guests and the occasion.

Why hire from Expo Hire

• The only hire company in the UK that delivers and collects on Sundays. Morning and afternoon windows available every day of the year, including Bank Holidays.
• Live GPS tracking on every delivery and collection. A tracking link and SMS ETA are sent on delivery morning. No other UK hire company offers this for both directions.
• Every order 100% guaranteed before you pay. Stock and logistics are confirmed at the point of booking. No substitutions or shortfalls on the day.
• No security deposit on any order. No damage deposit, no money held back — ever.
• Free Minor Damage Waiver on every order. Accidental breakages during normal event use are covered at no extra charge.
• Choose morning or afternoon for delivery and collection independently. Your schedule, your venue, your window.
• 11 regional depots across England and Wales. Orders route automatically from the nearest depot to your venue.

Choosing the right furniture makes a real difference. Consider the atmosphere you want to create. For a sophisticated dinner, our Chiavari chairs suit sophisticated dinners. They come in black for sharp looks, white for a bright, airy feel, or limewash, which offers rustic character. This finish suits warmer, relaxed events. These chairs, with delicate spindle backs, add elegance to any table setting. They suit weddings, formal dinners, and occasions requiring impression. If you seek more visual presence, the Wishbone chair adds a sculptural element and looks good in photographs. Its distinctive Y-shaped back and curved seat offer comfort and modern aesthetic appeal. It is a sought-after choice for styled shoots, contemporary weddings, and chic corporate events. For a natural, organic vibe, the Cross Back chair in oak is a firm favourite. It suits garden parties or venues with a relaxed, country feel. The robust oak and distinctive cross-back detailing lend a simple, crafted air. We also have practical banqueting chairs, comfortable and sturdy, ready for any setup. These versatile chairs provide comfort during longer events. They come in various finishes to complement your venue and theme, keeping guests comfortable throughout.

What about the tables? Size and shape dictate flow and guest interaction. For banquets, our 6ft circular banqueting tables suit banquets, seating up to 10 guests and encouraging conversation. The round shape promotes interaction, creating a convivial atmosphere where guests chat and engage. If you need to maximise space or create a more formal dining setup, the 18ft rectangular banqueting tables offer ample room. These expansive tables are suited to long dining experiences, conferences, or even buffet setups, providing a structured and elegant arrangement. For standing receptions or cocktail events, poseur tables add a modern touch and pair well with our bar stools. These high tables are ideal for creating mingling zones without taking up too much floor space, encouraging guests to stand and socialize in a relaxed, informal setting.

When your event involves drinks or requires a dedicated service area, a well-equipped bar is essential. We offer everything from sleek bar units that can form the backbone of your drinks service to essential bar equipment. A dressed bar counter sets the stage for your mixologists to work their magic. Our bar units come in various styles, from contemporary and minimalist to more traditional and ornate. They fit your event's aesthetic. Practicalities include: cocktail shakers, ice buckets, bottle openers, and strainers. These tools keep drinks flowing. We serve guests. We provide high-quality, professional-grade bar tools that are as functional as they are reliable. And for your guests enjoying those drinks, the right glassware is crucial. We stock a range of options, from elegant wine glasses and celebratory champagne flutes to robust beer glasses and stylish cocktail glasses. The subtle curve of a wine glass, the delicate rim of a champagne flute, or the satisfying weight of a cocktail glass all contribute to the overall sensory experience of enjoying a beverage. Having the correct glassware enhances beverage quality and refines the drinking experience.

Don't forget the finishing touches that pull everything together. Tablecloths improve a space, providing a clean canvas for your table settings. Our tablecloths come in a spectrum of colours and luxurious fabrics, from crisp white cotton to elegant satin, making a simple table a focal point. We have a variety of sizes and colours to suit your theme. They fit every table in your venue. Napkins complement these. They come in matching or contrasting hues, adding a touch of polish. Fabric napkins, folded or simply placed, offer a sophisticated alternative to paper and can be a subtle yet impactful way to reinforce your colour scheme. For catering, especially if you're planning a more hands-on approach or need to keep food at the correct temperature, we have cooking equipment, fridges and freezers, and warming equipment. We provide high-capacity ovens, reliable refrigeration to keep ingredients fresh, and chafing dishes to present hot food. Our catering equipment meets the demands of professional food service. If your event has an outdoor element, especially in the Cardiff Bay area, consider outdoor furniture. Guests can enjoy the surroundings. Our outdoor ranges include comfortable seating and stylish tables designed to withstand the elements while enhancing your venue's outdoor appeal. And for those cooler evenings, patio heaters can provide a significant advantage, extending the usability of your outdoor space long after the sun sets. These provide a welcoming warmth, allowing guests to linger outdoors. We even offer gazebo hire for flexible shelter, providing a stylish and practical solution for unpredictable weather or to define an outdoor space.

For corporate events or exhibitions, the presentation is key. Our exhibition furniture range includes practical desks, display units, and seating options designed for a professional environment. A welcoming reception desk greets visitors. Comfortable seating areas let them rest, and elegant display plinths highlight products. Display cabinets excel at showcasing products or information securely. Our showcases provide a clean, professional way to present valuable items or detailed information. They appear in the best possible light and remain protected. And managing visitor flow or creating designated areas

Frequently asked questions

Do you deliver hire equipment to Cardiff Bay?

Yes. Expo Hire delivers to Cardiff Bay from the nearest regional depot. Enter your venue postcode at checkout to confirm delivery coverage and see the exact carriage cost before placing your order.

Do you deliver and collect on Sundays in Cardiff Bay?

Yes. Expo Hire is the only event hire company in the UK that delivers and collects on Sundays. Morning and afternoon windows are available 7 days a week, 365 days a year.

How quickly can I get event hire equipment delivered to Cardiff Bay?

Orders placed by midday on a working day can often be delivered the next day, subject to stock and route availability. For urgent requirements, call 0800 910 1100 — the team will check what is possible from the nearest depot.

Is there a minimum order for hire deliveries to Cardiff Bay?

The minimum order value is £200 ex-VAT excluding carriage. This applies to all delivery areas including Cardiff Bay.