Hire chairs, tables, staging and catering equipment for conferences, AGMs and training days. No deposit. Live stock online. England and Wales delivery from £40 ex-VAT.
Conference teams need stock that arrives on time, fits the floor plan and stands up to heavy use. Expo Hire supplies business and public sector clients across England and Wales, with live stock and pricing on the website. Venue teams, agencies and in-house organisers use us for delegate seating, registration areas, stages, catering points and evening networking spaces.
Theatre layouts need fast load-ins and clean rows. Our chair hire range covers stacking conference chairs for keynote sessions, panels and plenary rooms. These chairs suit high-capacity layouts where your crew needs to place, align and clear stock at pace.
Many conference buyers choose linked seating for straight rows and stable gangways. Linked chairs help keep spacing consistent through long sessions and changeovers. If you need extra capacity for late registrations, folding chairs give you a useful overflow option without taking much back-of-house space.
Large venues also mix chair types across the same event. You might use upholstered chairs in the main auditorium and lighter stock in breakout rooms or staff areas. Our EventPro® range gives venue and agency buyers trade-grade furniture built for repeated hire use.
Training rooms and seminar spaces need tables as well as seats. Our table hire range includes seminar tables and trestle tables that work for classroom layouts, exams, workshops and speaker-led sessions. Pair them with conference chairs to create rows with writing space for each delegate.
Breakout rooms need flexibility. Your team might set cabaret tables in one room, boardroom tables in another and training rows next door. Trestle tables help when you need straightforward rectangular layouts, registration support tables or staff workstations behind the scenes.
Corporate teams also use our office furniture for speaker prep rooms, organiser offices and temporary admin areas. That helps when a venue has meeting rooms but lacks desks, operator chairs or support furniture for a multi-room programme.
The foyer sets the tone before the first session starts. Registration teams often build check-in desks from trestle tables with cloths or branded fronts. That gives you long straight counters for badge issue, walk-up queries and scanner stations.
Poseur tables work well in pre-function spaces, sponsor areas and coffee points where delegates gather between sessions. They keep circulation moving and give guests a place to set down drinks, brochures or laptops. If your venue wants a softer waiting area, add lounge furniture for delegate lounges, VIP corners or speaker green rooms.
Conference foyers also need stock that can shift through the day. A lounge area at 8am might become a networking zone by 5pm. Our range lets you build both without sending in a second supplier.
Speaker visibility matters in large conference rooms. Our staging range helps you lift keynote speakers, panel chairs and lecterns above floor level so delegates can see the platform from the back rows. Conference teams use staging for keynote sets, awards moments, AGMs and product launches.
Many events use stage footprints such as 4m x 2m, 6m x 3m or 8m x 4m, depending on room depth and sightlines. Your team can add podiums, panel furniture and side tables to suit the running order. We also support lower risers for panel sessions where a full-height stage does not fit the room.
Delegate catering needs the right service equipment behind the scenes and front of house. Our catering equipment range includes hot cupboards, chafing dishes and tea and coffee service items for breakfast briefings, working lunches and all-day refreshments.
Front-of-house presentation also matters at conferences with sponsor receptions or evening drinks. Add linen for service tables, bars and buffet lines. Use crockery for plated service and glassware for wine, water and reception drinks after the last session.
Major organisations use us for events where timing matters. Clients have included the BBC, HSBC and Cambridge University. That experience helps when your catering team needs stock that matches the service plan and arrives in one delivery window.
Many conferences run for two or three days, with setup the day before and breakdown after the final session. We price hire around the event period, so your team can hold stock across the full programme rather than turning items around each night.
If delegate numbers move, you can adjust quantities before dispatch, subject to stock. That helps when late registrations change chair counts, catering numbers or breakout room plans. At the end of the event, our team collects the equipment from the agreed point at the venue.
You place orders through the website, where you can see live stock and pricing before checkout. We do not ask for a deposit, and every order includes a free Minor Damage Waiver. That gives conference buyers a clear route from initial plan to confirmed order.
Delivery starts from £40 ex-VAT and we calculate the charge from the nearest depot. Expo Hire runs 11 regional depots across England and Wales. We do not cover Scotland or Northern Ireland. On delivery day, your team receives an SMS ETA and live GPS vehicle tracking, so dock staff and venue teams can time access.
You can place one order for several rooms in the same venue. Add the products you need, set the dates and build the basket around your floor plan. Many buyers split stock across keynote rooms, seminar suites, foyers and catering areas within the same booking.
Most conference teams choose stacking chairs for theatre layouts because crews can move, row up and clear them without slowing room turns. Linked conference chairs also help when you need straight lines and stable spacing across long sessions.
Yes. Many buyers hire chairs for the main room, tables for seminars, lounge seating for foyers and catering stock for refreshment points in one order. Build the basket around the venue floor plan.
Yes. We supply equipment for AGMs, staff briefings, training days, roadshows, shareholder meetings and internal events. The same stock works across keynote rooms, classroom layouts and reception spaces.
We deliver from the nearest depot in England or Wales and agree access details before the event date. Your team receives an SMS ETA and live GPS tracking, which helps loading bay staff and venue crews prepare for the arrival.
