Cheltenham Racecourse Event Equipment Hire

Cheltenham Racecourse hosts raceday hospitality, conferences, exhibitions, and private events across the year. Expo Hire delivers furniture, catering equipment, glassware, and tableware direct to the venue, with no deposit required.

Why hire from Expo Hire

• The only hire company in the UK that delivers and collects on Sundays. Most competitors stop at Saturday. We cover every day of the week.
• Live order tracking on every delivery and collection. Track your driver in real time by order number and postcode. No other hire company in the UK offers this for both delivery and collection.
• Every order 100% guaranteed before you pay. We check live stock and logistics at the point of booking. No substitutions, no shortfalls, no calls the week before.
• Choose morning or afternoon for delivery and collection. No other hire company gives you this choice. Your venue, your schedule.
• No security deposit. No damage deposit. Ever. Expo Hire never holds your money.
• Free Minor Damage Waiver on every order. Accidental scratches and minor wear covered at no charge. Other companies charge 2–3% of your order total for the same cover.
• The widest product range in the event hire industry. Chairs, tables, catering, glassware, linen, heating, gazebos, staging, and more from a single supplier.
• The only hire company in the UK with live chat support seven days a week, 8am to 8pm. Every competitor closes at 5pm on weekdays. Get answers when you are planning, not just during office hours.

The atmosphere you want to create at Cheltenham depends heavily on the details. For exhibitions and conferences, clear sightlines and comfortable visitor flow are key. We supply essential exhibition furniture like smart display cabinets for showcasing products, effective barriers to guide guests, and comfortable seating for attendees. If you're setting up a stand, we can deliver everything from small tables to larger display units directly to your allocated space, saving you the effort of moving heavy items across the expansive grounds.

For corporate hospitality, especially during the race meets, the focus shifts to creating a refined and comfortable environment for your guests. Think plush seating areas for relaxed conversations, well-appointed dining tables, and functional bar setups. We offer a range of chairs, from comfortable banqueting styles suited to seated dinners in private boxes to more casual lounge seating for breakout areas. Combine these with our tables, whether it's round tables for banquets or poseur tables for a more informal standing reception, and you have the foundation for a sophisticated hospitality experience. Don't forget the tablecloths and smart cutlery; the finishing touches that impress.

Cheltenham also hosts numerous private functions, galas, and award ceremonies. These events often require a blend of formal dining and relaxed networking. Our sofas and lounge furniture are suited to creating inviting reception areas where guests can mingle before or after dinner. For seated dinners, our range of banqueting tables, including the popular 6ft round tables that seat up to 10 guests, can be configured to suit your room layout. Paired with our banqueting chairs, these create a classic and comfortable setting.

If your event involves catering, we have you covered. From large-scale banquets to more casual food stalls or bars, we can supply the necessary equipment. Our bar equipment includes everything from bottle coolers and ice buckets to glassware washing essentials. For food service, consider our warming equipment, such as bain-maries and soup kettles, to keep dishes at the right temperature. We also offer a wide selection of glassware, from elegant wine glasses and sparkling champagne flutes to robust beer glasses and stylish cocktail glasses. Our delivery service means these arrive at your specific event space, ready for use.

For events requiring a more relaxed or contemporary feel, we offer options like bean bags and our popular LED furniture. Imagine illuminated bar tables or seating glowing softly as the evening progresses, it adds a unique modern touch to any space. These can be particularly effective in larger areas or for themed events.

When planning an outdoor event or a VIP area at Cheltenham, our outdoor furniture range comes into play. Consider sturdy picnic benches for a more casual vibe, or comfortable rattan seating sets for a relaxed lounge area. And with the British weather, patio heaters are often a wise addition for outdoor spaces, ensuring guests remain comfortable even as the temperature drops. We can also supply gazebos for smaller covered areas.

Expo Hire’s direct delivery to Cheltenham Racecourse is a significant advantage. Organisers can specify exact room numbers or stand locations for delivery, meaning your equipment arrives precisely where you need it. No more struggling with trolleys across vast car parks or through busy public areas. Our team will place the hired items according to your instructions, allowing you to focus on setting up and managing the finer details of your event. Collection is just as straightforward; we return at a pre-arranged time to collect everything, leaving you free to depart without the last-minute packing scramble.

The variety of events held at Cheltenham means the equipment needs are diverse. A conference might require rows of conference chairs and linking tables for delegate seating and registration, alongside a dedicated bar area with high tables and bar stools for refreshments. A gala dinner, however, will lean more towards round banqueting tables, formal banqueting chairs, and elegant tablecloths. We cover both ends of the job and the combinations between them. Even smaller details like ensuring you have enough plates and bowls for your menu, or sufficient glassware for the bar, are things we manage efficiently.

We understand that organising an event at a venue like Cheltenham Racecourse involves managing many moving parts. Our aim is to simplify the equipment hire aspect. By providing a full range of quality items and a reliable direct delivery and collection service, we help ensure your event runs smoothly from start to finish. For furniture for a small private box or equipment for a large exhibition hall, we're here to help.