What You Need For A Successful Outdoor Corporate Event

The Ultimate Guide to Planning a Successful Outdoor Corporate Event

Colourful wedding tents at night

Organising an outdoor corporate event in the UK is an exciting task. It's a chance to bring the team together outside the usual office environment. Focusing on the right equipment hire is essential to make your event stand out and ensure it runs smoothly. Let's explore how you can create an unforgettable day for everyone involved.

Event Tent for a corporate event

The Must-Have Shelter: Tents and Canopies

When you're outside, the weather calls the shots. That's why having a tent or canopy is crucial. They protect against rain and provide shade, making everyone more comfortable. Choosing the right size is important. It should be big enough for everyone to fit under comfortably. This might mean getting more than one if you have a large team.

But it's not just about size. The style of the tent matters, too. Some tents have sides that can open up. This is great for making the space feel bigger. It also lets you enjoy the fresh air while staying protected. This tent works well if your event involves moving around a lot, like team-building activities.

Think about the look of the tent as well. A nice tent can add to the atmosphere of your event. It can make it feel more special and professional. There are many options, so take your time to choose the right one.

Also Check: HOW TO CATER OUTDOOR PARTIES AND EVENTS SUCCESSFULLY

dj mixing equalizer in outdoor event

Keep Everyone Entertained

Entertainment is key to a good event. It keeps people happy and engaged. There are many options, depending on what your team likes. A live band or DJ can fill the air with music and energy. For something different, consider a storyteller to share your company's story.

Games are another great idea. They can be simple, like corn hole, or more involved. Think about what your team enjoys. Maybe set up a mini-sports day with different games. This can be a fun way to get everyone involved and working together.

For bigger events, a stage can be a great addition. It can be the centre point for performances or speeches. Make sure it fits with the theme of your event. A sound stage makes your event stand out.

Also Check: HOW TO MASTER YOUR SUMMER OUTDOOR CATERED EVENT WITH THESE 9 TIPS

Lighting Decor

Lighting That Sets the Mood

As the day turns to evening, lighting becomes essential. It's about more than just seeing where you're going. The proper lighting can create a unique atmosphere. String lights are popular because they look great and provide a soft glow. Lanterns and outdoor lamps are good options, too.

Think about where to place the lights. Paths should be well-lit for safety. But also consider lighting up areas where people will be gathering. This can make the space feel warmer and more inviting.

Using weather-resistant lights is smart. You don't want a bit of rain to ruin the mood. Also, consider how you'll power the lights. Some might need plugs, while others are battery-operated.

Also Check: CATERING ADVICE FOR OUTDOOR PARTIES AND EVENTS

Table setting for a corporate event

Seating and Tables

Comfort is important at any event. Having enough chairs and tables is part of this. They should match the number of people coming. But it's also good to have some extra, just in case.

The arrangement of the seating matters, too. For talks or presentations, you might want rows of chairs. For meals, tables and chairs are needed. Think about how you can arrange them to make the space work best.

Portable seating can be handy. It means you can change the layout if needed. This is helpful for different parts of the event. Maybe you start with a presentation and then move to a more relaxed setup.

Also Check: IS CATERING EQUIPMENT RENTAL THE BEST CHOICE FOR EVENTS?

Banquet catering party event with cocktail serving

Food and Drink Essentials

Good food and drinks are a must. They keep everyone happy and feeling good. Offering a variety of options is vital. This way, there's something for everyone. Think about different dietary needs, too. It's important that everyone can enjoy the food.

The way you serve the food and drinks matters. A buffet can be a good option for a relaxed feel. For something more formal, served meals might be better. Think about what fits with your event.

Don't forget about water. Staying hydrated is essential, especially if you're outside all day. Having water stations around the event is a good idea.

Also Check: WHY OUTDOOR CATERING EVENTS NEED A CHILLER

Corporate event

Sound System for Atmosphere

A good sound system is vital for any event. It lets you play music and make announcements. The right music can set the tone for the whole event. It can be background music or the main event with a band or DJ.

When choosing a sound system, think about the size of your event. You want everyone to be able to hear clearly. But you also don't want it to be too loud. Find a balance that works for your space.

Having a variety of music is a good idea. This way, there's something for everyone. Ask your team for song requests before the event.

Also Checking: WHY RENT PARTY EQUIPMENT FOR YOUR NEXT EVENT?

Home events with event hiring in the UK

Planning for Success

Putting together an outdoor corporate event takes lots of planning. But with the right approach, it can be a fantastic day. Focus on the needs of your team and what will make the event memorable for them. From choosing the right tent to planning the entertainment, every detail adds up to create an unforgettable experience.

Safety is also a key part of planning. Ensure you have a first aid kit and a plan for any kind of weather. It's always better to be prepared. If your event is large, think about having staff or volunteers to help things run smoothly. They can answer questions, guide guests, and deal with any issues.

Accessibility is another critical factor. Ensure that everyone can enjoy the event, regardless of their needs. This might mean having ramps for wheelchairs or planning activities that everyone can join in on.

Also Check: Find Out Your Dream Venue Across UK with Expo Hire UK

evening event conference wedding gala

Choose the Right Partner: Expo Hire UK

When it comes to equipment hire for your outdoor corporate event, choosing the right partner is crucial. Expo Hire UK stands out for its wide range of high-quality options. Whether you need tents, lighting, or sound systems, we have what you need. Our focus on customer experience means you can count on us to meet your event planning needs.

Our online ordering system makes choosing and booking what you need easy. Plus, our real-time stock checking ensures you won't be left without essential equipment. With branches across the UK, we can support events everywhere. And our competitive pricing means you can create a great event within your budget.

Remember, the key to a successful event is in the details. With Expo Hire UK, you can rest easy knowing you have a partner dedicated to making your outdoor corporate event a success.

Also Check: Find Out Nationwide Branches of Expo Hire UK

White chairs arranged for an event

Final Thoughts

Organising an outdoor corporate event is a chance to do something special for your team. It's about more than just a day out of the office. It's an opportunity to build stronger relationships and create lasting memories. By focusing on the essentials and choosing the right equipment hire, you can ensure your event is a hit.

Start planning early and consider every aspect of the event. Every detail matters, from the right shelter to keeping everyone entertained and comfortable. And with Expo Hire UK by your side, you have the support you need to make your event unforgettable. So, get started today and look forward to a day of fun, bonding, and success with your team.

Also Check: Find Out Special Offers by Expo Hire UK

Drinks at a Wedding

Frequently Asked Questions

What equipment do I need to hire for an outdoor corporate event in the UK?

You'll need tents or canopies for shelter, entertainment options like stages for bands or DJs, mood lighting, comfortable seating and tables, a variety of food and drink supplies, and a high-quality sound system.

How can I ensure my outdoor corporate event remains engaging for all attendees?

Incorporate diverse entertainment, interactive games, and activities that reflect your team's interests, and consider hiring a stage for live performances or presentations to keep everyone engaged.

What are some essential tips for planning food and beverages at outdoor corporate events?

Offer a variety of food and drinks catering to different dietary needs, ensure there's plenty of water available, and consider the format of serving, whether it's buffet style or served meals, to suit the event's tone.

Why is lighting important at an outdoor corporate event, and what options are best?

Proper lighting sets the mood, ensures safety, and enhances the event's aesthetics. Options like string lights, lanterns, and outdoor lamps are famous for creating a welcoming atmosphere.

How can Expo Hire UK assist in organising a successful outdoor corporate event?

Expo Hire UK offers a wide range of event equipment for hire, including tents, lighting, sound systems, and catering supplies, along with services like online ordering, real-time stock checking, and competitive pricing to support your event needs.

What our customers say
Save the Date
Enter the dates and postcode of your event to view personalised pricing and stock availability
Upcoming Events
2024 Hankook London E-Prix
ExCeL London
20 July 2024
HOME & GIFT BUYERS' FESTIVAL (TRADE ONLY)
Harrogate Convention Centre
21 July 2024
Titanic Exhibition: Birmingham
The NEC
27 July - 25 Aug 2024

Order Online Today

Choose from our vast range of catering hire, furniture hire and exhibition hire products. Select from the categories listed below or use our great search function above.

Stock levels and availability are checked real time so you can order with confidence.

Exhibition Equipment Hire
Affordable Chair, Table & Sofa Hire for your Event
Catering Equipment Hire
Outdoor Event Hire
Crockery Hire - From £0.20
Cutlery Hire - From £0.20
Glass Hire - From £0.20
Linen Hire - Tablecloths from £6
Special Offers