Hire tables, chairs, linen and glassware for school proms and end-of-year balls. Delivered to venues across England and Wales.
School proms and end-of-year balls run from May through to July, with most schools and colleges booking venues on the same weekends. Popular hire items and specific dates fill up faster during this window than at almost any other point in the year, so getting the order in early is the most important practical step a school committee or events manager can take.
Most school proms are held at hired venues such as hotels, conference centres or dedicated events spaces. The venue usually supplies some furniture, but hired equipment fills the gap when in-house stock falls short of the numbers or when the school wants a different look from what the venue provides as standard.
Chair hire and table hire are the most common requirements. Round tables seat eight to ten students for a dining arrangement; long banquet tables work for some formats. Tablecloths give the tables a finished look and are available in a range of colours to match themes.
For the bar and drinks area, bar stools and bar furniture create a social area separate from the dining tables. Cocktail glasses and champagne glasses for welcome drinks or mocktail service give the event a formal feel without requiring alcohol.
After-prom events are often held separately from the main venue, sometimes at a school hall or community space. These tend to need simpler equipment: folding tables and chairs, basic tableware and perhaps some lounge furniture. Bean bag hire and lounge seating work well for informal after-party formats.
Some schools opt for LED furniture to add visual interest to the venue. Illuminated tables, LED bar furniture and light-up bar stools are popular for proms with a specific colour theme or a nightclub-style aesthetic. These items book up quickly during the prom season, so enquire well in advance if you have a specific look in mind.
Prom planning typically involves a student committee alongside a member of staff or an external event coordinator. Expo Hire provides quotes for committee review before a final decision is made, and provisional bookings can hold stock while approval is being sought. Payment terms can be timed to suit the school's procurement cycle.
The May to July window is the busiest period for school proms and leavers events. Specific items, particularly LED furniture and specialist seating, are available in limited quantities and book on a first-come basis. Placing your order by February or March for a June or July prom gives you the best chance of getting exactly what you want.
Expo Hire delivers to venues across England and Wales. Equipment is delivered before your event and collected on the following working day unless otherwise agreed. For a quote covering the full setup, use the website to select items by quantity and date.