Easter events run across three formats: egg hunts, spring fairs and large-group Sunday roasts. Each needs different equipment. April weather in the UK is unpredictable, so gazebos and outdoor contingency planning matter for all three. This guide covers what to hire and in what quantities.
Easter events run across three formats: egg hunts, spring fairs and large-group Sunday roasts. Each needs different equipment. April weather in the UK is unpredictable, so gazebos and outdoor contingency planning matter for all three. This guide covers what to hire and in what quantities.
For current stock and pricing, see our event equipment hire page.
Easter events cover a wide spread of formats. One client may need a village spring fair with stalls and outdoor seating. Another may run a family egg hunt with a registration desk and prize table. Another may serve a full Sunday roast for a church hall, hotel, or community venue. The equipment list changes with the format, but the pressure points stay the same: guest flow, weather cover, food service, and enough furniture to keep the site usable through the day.
An egg hunt starts before the first child looks for an egg. Guests arrive, queue, register, ask questions, and gather at the edge of the activity area. A 6ft folding table and two chairs handle a registration queue of up to 40 children per hour. Add a second table at the finish if you need a clear space for egg count checks, prizes, or collection of sheets and tokens.
Position those tables away from the hunting zone so arriving families do not cut across children who have already started. That simple separation keeps the site calmer and gives your staff room to answer questions without blocking the activity itself.
Refreshment space matters as much as the hunt. Parents and waiting guests need somewhere to sit, hold drinks, and gather while children move around the site. For 60 families, four trestle tables and 60 folding chairs cover a refreshment area with enough seating for much of the adult group. If you plan tea and coffee service, a 20-litre urn serves 110 cups and runs on a standard 13A socket.
Spring fairs tend to use a simple pitch model. Each stall needs one 6ft trestle table and two chairs for the stall holders. That works for crafts, games, food sales, produce, raffles, and information points. For a 20-stall fair, 20 trestle tables and 40 chairs cover the main trader line, while four to six extra tables support the entrance, ticketing, raffle, and central refreshment point.
That repeatable setup helps if your event uses a hall, a church field, a school playground, or a mixed indoor and outdoor site. The furniture stays easy to move, easy to count, and easy to distribute before traders arrive.
Outdoor seating gives the fair a place to pause. Picnic benches suit that role because they seat six to eight guests and need no setup beyond placement. For 100 visitors on site at one time, 12 to 15 picnic benches spread across the fairground give people places to sit without pulling all foot traffic into one cluster. Spread the benches rather than creating one packed seating block. That keeps walkways open and helps the fair feel less cramped.
Easter Sunday roasts bring a different set of demands. The service often runs in a short window, and the kitchen needs equipment that holds heat and supports smooth buffet flow. A hot cupboard holds carved meat, roast potatoes, and vegetables above 63°C. A 4-shelf hot cupboard handles 8 to 12 gastronorm trays, which covers a two-dish main course for 100 guests with room for rotation during service.
Chafing dishes support the serving line by holding vegetables, gravy, and side dishes within easy reach. A carving station also needs a solid work surface at the right height. A 6ft stainless steel prep table gives the chef room to carve and plate without crowding the buffet line. If your event serves 120 guests, two carving stations cut the queue at the meat station and stop the service from bunching up at the first point in the line.
Direction matters here. Put the carving point at the start of the buffet, then move guests through vegetables and sides in one clean path before they return to their tables. That protects the pace of service and stops guests from doubling back against the queue.
April weather in the UK turns fast. A bright morning can give way to a cold shower by lunch. That makes cover a core part of Easter event hire, not an afterthought. For outdoor events, a 3x3m or 3x6m gazebo protects registration tables, the drinks point, and any hot food service station.
Food and drink areas need cover even if the forecast looks good. Steam from chafing dishes and urns can create moisture around the serving point, and a burst of rain can disrupt service if the tables sit in the open. Cover also gives staff and volunteers a defined base, which helps when the site gets busy.
If your event includes a garden party element and the ground looks soft, a groundsheet under furniture helps stop legs sinking into wet grass. That matters for lounge furniture, refreshment tables, and any seating area where guests will stay put for a while.
When Easter falls late and the weather turns mild, outdoor furniture demand rises across the same weekend. Garden chairs, parasols, and informal outdoor seating tend to leave stock faster because private functions, company events, and community fairs all pull from the same pool at once.
That does not change the logic of the order. You still need the practical items first: registration tables, serving equipment, benches, chairs, and gazebos. Once those pieces are covered, you can build the softer edges of the event around them.
Expo Hire supplies the furniture, outdoor kit, and catering equipment that Easter events tend to draw together in one order. You can browse the catering equipment hire range for hot cupboards, chafing dishes, and urns, or view the outdoor furniture hire range for picnic benches, garden seating, and fairground layouts.
If your event leans toward an open-air format, see the outdoor hire range. If the day needs tables, chairs, and support furniture across the whole venue, the wider furniture hire range gives you a broader mix for egg hunts, spring fairs, and Easter Sunday dining.
Choose from our vast range of catering hire, furniture hire and exhibition hire products. Select from the categories listed below or use our great search function above.
