Easter events run across three formats: egg hunts, spring fairs and large-group Sunday roasts. Each needs different equipment. April weather in the UK is unpredictable, so gazebos and outdoor contingency planning matter for all three. This guide covers what to hire and in what quantities.
Easter events run across three formats: egg hunts, spring fairs and large-group Sunday roasts. Each needs different equipment. April weather in the UK is unpredictable, so gazebos and outdoor contingency planning matter for all three. This guide covers what to hire and in what quantities.
Corporate and community egg hunts need registration furniture at the entry point. A 6ft folding table and two chairs handle a registration queue of up to 40 children per hour. Add a prize-giving table at the finish for egg count verification. Position these away from the hunting area so arriving and finishing crowds do not cross paths.
Refreshment areas for parents and waiting guests use trestle tables and folding chairs. For 60 families, four trestle tables and 60 folding chairs covers food and drink service with enough seating for most of the adults. A 20-litre urn serves 110 cups and runs on a standard 13A socket.
Village and corporate spring fairs run stalls for games, food, crafts and produce. Each stall needs a 6ft trestle table and two chairs for the stall holders. For a 20-stall fair, 20 trestle tables and 40 chairs covers the stalls, with four to six additional tables for entrance, ticketing and a central refreshment area.
Outdoor seating for a spring fair: picnic benches seat six to eight guests and need no setup time beyond positioning. For 100 visitors at any one time, 12 to 15 picnic benches distributed across the fair site gives adequate seating without concentrating foot traffic in one area.
Catering a Sunday roast for 80 to 120 guests requires equipment built for volume service. A hot cupboard holds carved meat, roast potatoes and vegetables above 63°C. A 4-shelf hot cupboard handles 8 to 12 gastronorm trays, which covers a two-dish main course for 100 guests with room to manage the rotation.
Chafing dishes on the serving line hold vegetables and gravy during service. A carving station needs a sturdy surface at a comfortable working height; a 6ft stainless steel prep table serves well here. Position it at the start of the buffet line so guests move from carved meat to vegetables in one direction, then back to their seats. Two carving stations for 120 guests cut queuing time at the meat significantly.
April weather in the UK is inconsistent. A warm Friday can precede a cold Saturday morning, and rain in the afternoon is common in most regions. For outdoor events, hire a 3x3m or 3x6m gazebo for the refreshment area and registration tables. Cover the hot food and drinks serving point regardless of forecast: steam from chafing dishes and urns causes condensation under exposed canopies, and a sudden shower disrupts service at uncovered tables.
For garden party elements in mild Easter weather, rattan sofa sets add a relaxed lounge area. Folding garden chairs and trestle tables handle informal seating for the main body of guests. A groundsheet under furniture on wet or soft grass stops leg sinkage.
In years when Easter falls late and the weather is warm, outdoor furniture hire for garden parties and fetes peaks early. Parasols and garden chairs book faster than expected in warm Aprils. Place orders two to three weeks ahead for Easter weekend, particularly for outdoor sets and parasols, which are also in demand for spring corporate events across the same period.
Browse the catering equipment hire range for hot cupboards, chafing dishes and urns, or see the outdoor furniture hire range for spring fair and Easter event setups.
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