Exhibition Hire for London Packaging Week Innovation Awards

Preparing for the Event at ExCeL London

Securing the right equipment dictates the function of your stand at ExCeL London. Professional buyers need commercial-grade items that withstand heavy footfall from thousands of attendees. Booking exhibition hire london packaging week innovation awards requires precise planning and strict adherence to venue schedules. Expo Hire supplies event organisers, exhibition builders, and corporate teams with exact quantities of furniture and catering equipment. You select your items online, view live stock levels, and confirm your dates without making a single phone call. We operate 11 regional depots, dispatching orders straight to the venue loading bays. Venue managers and independent caterers rely on our dry hire model. We deliver clean, tested equipment and collect it after the event concludes. You handle the setup and placement, giving you complete control over your stand layout.

Why hire from Expo Hire

• The only hire company in the UK that delivers and collects on Sundays. Most competitors stop at Saturday. We cover every day of the week.
• Live order tracking on every delivery and collection. Track your driver in real time by order number and postcode. No other hire company in the UK offers this for both delivery and collection.
• Every order 100% guaranteed before you pay. We check live stock and logistics at the point of booking. No substitutions, no shortfalls, no calls the week before.
• Choose morning or afternoon for delivery and collection. No other hire company gives you this choice. Your venue, your schedule.
• No security deposit. No damage deposit. Ever. Expo Hire never holds your money.
• Free Minor Damage Waiver on every order. Accidental scratches and minor wear covered at no charge. Other companies charge 2–3% of your order total for the same cover.
• The widest product range in the event hire industry. Chairs, tables, catering, glassware, linen, heating, gazebos, staging, and more from a single supplier.
• The only hire company in the UK with live chat support seven days a week, 8am to 8pm. Every competitor closes at 5pm on weekdays. Get answers when you are planning, not just during office hours.

Selecting Stand Furniture and Layouts

Building a functional space starts with structural choices. You need surfaces for product demonstrations and seating for client meetings. Expo Hire stocks a specific EventPro® own-brand range of exhibition furniture, manufactured exclusively for the hire trade rather than retail use. This commercial-grade inventory includes modular seating, registration desks, and literature racks featuring scratch-resistant finishes. Event organisers can map out their floor plans knowing exact dimensions appear on every product page. We require no security deposit on any order, freeing up your budget for other event expenses. Planning a large-scale booth often involves sourcing items from multiple categories. You can browse our complete furniture hire catalogue to find matching sets that align with your corporate identity. From minimalist white finishes to dark wood textures, the materials you choose signal your brand position to passing visitors.

Protecting and Presenting Packaging Prototypes

Exhibitors bring high-value prototypes and new material samples to this event. Protecting these items from damage or theft requires secure fixtures. We supply lockable display cabinets featuring toughened glass and internal LED lighting. These 1.8-metre tall units draw attention to your products while keeping them safe during busy periods. You can choose between tall freestanding towers or counter-height cabinets that double as interaction points. Managing crowd flow around these displays prevents bottlenecks in your aisle. You can install barrier hire systems, including chrome stanchions and braided ropes, to direct attendees toward specific entry points. Retractable stretch barriers offer a modern alternative for queuing systems. Every order includes a Free Minor Damage Waiver, covering accidental scratches or minor wear during the event. Other hire companies charge 2–3% of your order total for the same cover — on a typical £1,000 booking, that is up to £30 extra you keep in your pocket. No other UK hire company provides this waiver free of charge.

Creating Meeting Spaces for Buyers

Securing contracts requires comfortable areas for private discussions. Standard folding chairs rarely suit long negotiations. You can furnish your stand with sofas and lounge seating to keep buyers at your booth for longer periods. We stock faux leather two-seaters, Corbusier-style tub chairs, and modular corner units in multiple colours. Corporate clients including HSBC, ITV, and Cambridge University trust our inventory for their high-profile events. You can match the upholstery to your brand colours or select neutral tones that blend into your existing graphics. Placing a low coffee table between two sofas creates an immediate consultation zone. Visitors carrying heavy bags appreciate a dedicated place to sit and review your packaging samples.

Managing Hospitality and Refreshments

Serving drinks on your stand attracts passing traffic and initiates conversations. Setting up a temporary hospitality zone requires specific fixtures. You can order bar furniture including illuminated counters and wooden rustic bars. Pairing these units with bar stools gives visitors a place to rest while reviewing your literature. Space restrictions often dictate your layout choices. Tall poseur tables take up minimal floor space while providing a resting point for drinks and brochures. Adding matching poseur stools creates an informal meeting point for quick chats. Operating a functional bar also demands the right bar equipment and beverage equipment. We stock glass door fridges, ice buckets, and coffee percolators. Arranging exhibition hire london packaging week innovation awards gives you access to our "Send It Back Dirty" service. You return all glassware, pint glasses, and cups unwashed in their original crates, and our warehouse team handles the cleaning.

Equipping Seminar and Presentation Zones

Some stands feature mini-stages or presentation areas for speaking slots. Seating large groups requires uniform, stackable options. You can browse our chair hire section to find seating that matches your aesthetic. We supply rows of conference chairs featuring padded seats and linking clips to comply with venue fire regulations. Casual brands might prefer alternative seating arrangements. We stock bean bags in corporate colours for relaxed viewing areas. Presenters need solid surfaces for laptops and demonstration materials. Our inventory of tables includes trestle tables, circular banqueting tables, and glass-topped coffee tables. You can check live pricing for all these items straight from the product pages. Stands with a back-of-house area for staff require basic table hire options for breaks and lunch periods.

Catering for Stand Staff and VIP Guests

Keeping your team fed and hydrated prevents them from leaving the stand during peak hours. You can set up a small kitchenette using items from our catering equipment hire catalogue. We supply water boilers, microwaves, and small under-counter fridges that fit out of sight behind partition walls. Serving hot food to VIP guests requires chafing dishes and serving platters. You can hire commercial-grade ovens and hot cupboards for stands with a dedicated catering team. All electrical items arrive PAT tested and ready for immediate use with standard 13-amp plugs. Providing proper catering facilities keeps your staff focused on generating leads rather than searching the venue for expensive food outlets.

Delivery Logistics for Exhibition Hire London Packaging Week Innovation Awards

Expo Hire covers ExCeL London event hire and wider conference and exhibition hire across England and Wales.

Transporting equipment into a major London venue involves strict time slots and vehicle restrictions. Expo Hire calculates delivery from £40 ex-VAT based on the road distance from our nearest depot. On your delivery day, you receive live vehicle tracking and an SMS ETA, allowing your team to track the driver down to the exact postcode. Large corporate bookings benefit from our payment terms. Orders over £1,000 qualify for a 25% advance deposit option, helping you manage cash flow ahead of the event. Customers with their own transport can use our warehouse self-collection service, operating Monday to Friday from 7am to 3pm at our Birmingham headquarters. Finalising your equipment order takes just a few clicks. Stock levels update in real time. Select your hire dates to check availability and confirm your order online today.