Coffee Machine Hire: Bean to Cup, Percolators and Which to Choose

Great events need great coffee. Delegates and guests expect more than a water urn and a jar of instant granules. As cafe culture grows across England and Wales, demand for commercial coffee equipment at conferences and exhibitions continues to rise. Not every venue has the space or budget for a full coffee bar with a dedicated barista. Expo Hire supplies the equipment you need to serve excellent hot drinks without the overheads. Our platform makes coffee machine hire made easy for professional event organisers. This guide details the different machines in our catalogue, helping you select the right unit for your guest count and service style.

Coffee Machine Hire Made Easy: Bean to Cup Units

Siemens Bean to Cup machines deliver high-quality drinks at the touch of a button. These sophisticated units accept whole roasted coffee beans or pre-ground coffee. A touchscreen interface on the front allows guests to select their preferred drink. An integrated milk system produces popular milk-based beverages like cappuccinos and lattes without requiring a trained barista.

Each cup starts as a fresh espresso. The internal grinder processes the beans immediately before brewing, resulting in a noticeably superior flavour compared to pods or instant alternatives. You do not need filter papers to operate these units. Load the beans and your chosen milk into the compartments, and the machine handles the brewing process.

Trade stands and corporate conferences benefit greatly from self-service bean to cup units. Serving high-quality drinks keeps delegates at your stand longer. You can browse our coffee machine hire catalogue to check live stock levels and pricing. Remember that Expo Hire includes a free minor damage waiver on every order, giving you peace of mind when hiring expensive electrical equipment.

Determining Your Equipment Needs

Guest numbers and service timing dictate the number of machines you need.

• A conference or exhibition stand expecting up to 50 delegates needs one bean to cup machine to manage demand throughout the day.
• A sit-down meal serving coffee at the conclusion requires one bean to cup machine per 30 guests before queues become impractical. You might supplement a bean to cup machine with a percolator to manage the flow of large crowds.
• A buffet or informal event requires one machine per 40 to 50 guests.
• Events with over 200 guests requiring hot drinks simultaneously need a large-capacity percolator or multiple machines.

Commercial Coffee Percolators

Expo Hire stocks two types of coffee percolators for different event requirements. You might also need table hire to create a dedicated hot drinks station for these units.

Our 1.8 litre commercial percolator functions as a filter coffee machine. It brews a batch of coffee and keeps it hot on the warming plate. This machine operates exclusively with ground coffee and requires filter papers. Each brew yields around 12 cups and takes approximately 10 minutes to complete. Smaller conferences or meeting rooms benefit from this setup, as delegates can pour their own drinks during breaks.

Our 15 litre coffee percolator holds large volumes of coffee ready for immediate dispensing. It maintains a substantial quantity of liquid at a high temperature, complete with a tap on the front. Busy catering environments or large gatherings require this capacity to prevent bottlenecks during service. You can find these units alongside our wider catering equipment hire catalogue.

Completing Your Hot Drinks Setup

Serving hot drinks also means hiring cups, saucers, and spoons. Adding crockery to your order means you benefit from our "Send It Back Dirty" service. Your catering team can pack away unwashed cups at the end of the event, and our warehouse staff handle the cleaning. We require no security deposit on your order, keeping your upfront costs low. Delivery starts from £40 ex-VAT, based on the road distance from our nearest depot. Our online booking system makes coffee machine hire made easy from start to finish. Add your chosen equipment to your basket and confirm your dates online today.