How to hire event equipment online

Place your order through the website. You can check live stock, see the price for your dates and confirm the booking without waiting for a manual quote.

Why hire from Expo Hire

• The only hire company in the UK that delivers and collects on Sundays. Morning and afternoon windows available every day of the year, including Bank Holidays.
• Live GPS tracking on every delivery and collection. A tracking link and SMS ETA are sent on delivery morning. No other UK hire company offers this for both directions.
• Every order 100% guaranteed before you pay. Stock and logistics are confirmed at the point of booking. No substitutions or shortfalls on the day.
• No security deposit on any order. No damage deposit, no money held back — ever.
• Free Minor Damage Waiver on every order. Accidental breakages during normal event use are covered at no extra charge.
• Choose morning or afternoon for delivery and collection independently. Your schedule, your venue, your window.
• 11 regional depots across England and Wales. Orders route automatically from the nearest depot to your venue.

1. Choose your products
   Browse the range and set your hire dates on the product page. The site shows live stock for those dates and updates the basket as you add items.
2. Set your hire period
   Our standard hire covers three days, one for setup, one for the event and one for breakdown. If you need longer, choose the dates that fit your schedule.
3. Add delivery or collection
   Enter the venue postcode at checkout and the site calculates transport from the nearest depot. You can also collect from Birmingham, Monday to Friday, 7am to 3pm.
4. Confirm the booking
   Pay online to secure the order. We do not ask for a security deposit. If the booking totals more than £1,000, you can pay 25% to confirm and pay the balance 28 days before delivery.
5. Take delivery
   On the day, we send an SMS with a two hour ETA and a live GPS tracking link. Your team unloads and sets up the equipment because we operate on a dry hire basis.
6. Return the items
   We collect on the agreed date. For catering equipment, use Send It Back Dirty, remove food waste and leave the washing to us.

Need help choosing products?

Start with furniture hire for tables and chairs, or browse catering equipment hire for service and kitchen kit. The basket shows live pricing as you build the order.

Frequently asked questions

How do I place an order with Expo Hire?

Choose your dates on the product page, add the items to the basket and complete checkout online. The site checks live stock and transport before it takes payment.

How does online booking work?

You pick the products and dates, then enter the venue postcode at checkout. The basket updates the price and delivery charge before you confirm the order.

Can I change my order after placing it?

Yes, if stock and transport still allow it. Contact our team as soon as the event details change and we will update the booking.

How is delivery charged?

We price delivery against the venue postcode and the route from the nearest depot. The basket shows the charge before you pay.

Can you deliver to sites with restricted access?

No. Any location where vehicles can't move freely for delivery and collection is off limits on standard terms — gated festival sites, secured perimeters, anything with controlled entry. Open outdoor event sites with unrestricted vehicle access are fine. Call 0800 910 1100 before ordering if you're not sure about your venue.

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