The right wedding venue makes deliveries smoother and avoids last-minute stress. Check these practical points before signing the contract.
The right wedding venue makes deliveries smoother and avoids last-minute stress. Check these practical points before signing the contract.
Deciding on a wedding venue is a huge choice. As wedding hire experts delivering to venues across the region, we have seen how the choice of venue affects every supplier involved. Here are our own pointers based on what we have experienced.
Like any business, a venue will want to maximise how long its space is in use. This means they can be strict about how long before and after your wedding the space is available, which has a direct impact on how you plan your day.
If your venue insists on a short turnaround, you will need to think about how that time constraint affects every supplier you have booked. Our narrowest time slots are morning (8am to 1pm) and afternoon (12pm to 6pm), which attract a surcharge and are subject to availability. These kinds of constraints are unavoidable in the wedding hire industry and can affect a budget considerably. Any unforeseen issues such as traffic delays can make a tight time slot completely unachievable.
Our recommendation is to arrange delivery at least the day before the event wherever possible. This allows ample time to set up wedding furniture hire properly and covers any problems should they arise. There is no need to wait in for a delivery driver either, as customers can track orders through our website.
The size of the event space is an obvious factor, but what often gets missed is ancillary storage space.
If you are using outside vendors, storage space is almost certainly going to be needed. For example, if you need to move chairs and tables between portions of an event, you will need somewhere to put them out of the way. An outside caterer may also need additional space for equipment or food service.
All of our banqueting chairs are stackable to keep the storage footprint as small as possible, while our banqueting tables have folding legs for the same reason. We are happy to advise on the space needed if you are working out plans for your day.
Access is how everyone involved in your big day, guests and outside vendors alike, gets to the event space.
Things to consider include parking, road access and access into the space itself. If many of your guests have a long distance to travel, car parking may be essential. If you are accommodating guests with mobility needs, stairs and doorways need to be checked.
For outside vendors, a decent goods entrance is important. For some venues it is a case of opening the goods door and rolling through; for others, lifts and tight corridors can slow things down considerably. If you have a lot of outside equipment arriving, make sure your vendors can get it to where it needs to go. The last thing you want on your big day is to be moving boxes of crockery hire around the venue yourself.
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