Expo Hire offers event hire delivery across England and Wales. Learn about our service areas and delivery process here.
Expo Hire offers event hire delivery across England and Wales. Learn about our service areas and delivery process here.
Expo Hire manages logistics for thousands of orders every year. Booking your equipment online takes minutes, but the physical arrival of your items requires careful planning. Managing event hire delivery England Wales involves coordinating transport from our 11 regional depots directly to your venue. Knowing the logistics behind your order helps you avoid delays on the day. This guide covers our transport network, time slots, venue access rules, and collection procedures.
Our transport network spans the entire region. We dispatch orders from our primary Birmingham hub and 11 regional depots. We do not transport goods to Scotland or Northern Ireland. Customers needing equipment in Scotland can visit our sister company, Expo Direct. They sell the same commercial-grade furniture and catering items outright. You can explore their offerings at expodirect.co.uk.
Delivery starts from £40 ex-VAT. The system calculates your exact transport cost based on the road distance between your venue and the nearest depot. Venues closer to our distribution centres incur lower transport charges. The Expo Hire website displays live pricing and stock availability 24/7. Enter your venue postcode during checkout to see the final transport fee before you confirm the booking. We never add hidden charges after you place your order online.
Our standard transport service operates within a confirmed two to four-hour window on your selected date. We send an SMS with your live vehicle tracking link and ETA on the morning of your delivery. This advance notice lets you arrange for a team member to meet the driver and sign the paperwork.
Events with strict setup schedules often need early access. We operate early morning transport slots starting from 6 am or 7 am for an additional fee. Add this requirement to your online booking notes. These early slots fill up fast during peak summer and winter seasons.
Same-day dispatch sometimes happens for nearby venues needing smaller orders. This depends entirely on our existing route schedule and driver availability. We advise against planning large-scale setups around same-day transport. Booking your furniture hire well in advance guarantees your stock and your transport slot. You pay no security deposit on your order, making early booking financially straightforward.
Hotels, exhibition centres, and dedicated event spaces operate strict loading protocols. These buildings often mandate designated loading bays, service lifts, or pre-assigned vehicle slots. You must provide the full venue address, including the specific building name or unit number. Add details about the loading bay and any time restrictions the venue imposes on incoming goods.
Drivers arriving without this information face immediate rejection by venue security. A rejected vehicle must return to the depot and reschedule, causing major delays to your setup. Enter all access instructions into the delivery notes section when you place your order online.
Garden parties and private celebrations frequently take place at residential properties. Homes present unique access challenges for commercial vehicles. You must check for parking restrictions, narrow driveways, steep steps, and tight gates. Our drivers need kerb-side parking for a large transit van directly outside your address. Add a note to your online order if your street has restricted parking or difficult access.
Physical restrictions dictate which items we can physically move into your space. Narrow entrances, no-lorry zones, buildings without lifts, and floors with weight limits all impact the logistics. A narrow doorway measuring less than 0.8 metres wide blocks the entry of larger items like our sofas or large display plinths.
Floor weight limits also affect large orders. Hiring a massive quantity of tables and chairs for an upper floor might require multiple trips or alternative access points. Check your venue dimensions before booking. Every product page lists exact dimensions and weights to help you plan your space.
Our drivers return to collect the equipment at the end of your hire period. You must pack the items away and leave them in the exact same location as the drop-off point. We include a free minor damage waiver on every order to cover accidental scratches or standard wear and tear.
Catering logistics require specific handling. Hiring items like food display units or drink dispensers requires you to empty them of all food and liquid residue. However, our "Send It Back Dirty" service applies to all crockery, glassware, and cutlery. You pack these items away unwashed, and we handle the commercial cleaning at our depot.
Coordinating your event hire delivery England Wales requires accurate venue information and clear communication. We operate a dry hire service, meaning we drop off the equipment clean and tested, ready for your team to set up. We do not provide on-site installation or setup support.
Self-collection remains an option for customers with their own suitable transport. You can collect your order directly from our Birmingham warehouse between 7 am and 3 pm, Monday to Friday. Stock levels update in real time on our website. Select your hire dates to check availability and confirm your transport options online.
Choose from our vast range of catering hire, furniture hire and exhibition hire products. Select from the categories listed below or use our great search function above.
