The Meetings Show Equipment Hire, ExCeL London | Expo Hire

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Equipment Hire for The Meetings Show

The Meetings Show at ExCeL London is the UK's flagship event for the meetings, incentives, conferences, and events industry. Venues, destinations, DMCs, event tech vendors, and service suppliers exhibit to hosted buyers, event planners, and corporate travel managers across two days. The audience is professionally attuned to presentation quality - they buy for a living, so your stand needs to perform.

Our EventPro® range is built for trade shows in the MICE sector. The same furniture used by institutions including HSBC and Cambridge University is available for your Meetings Show stand at ExCeL.

Meeting and Networking Furniture

Hosted buyer meetings are the core activity at The Meetings Show. Your stand needs designated spaces for pre-scheduled appointments as well as open networking. Our chair hire includes upholstered conference chairs for formal meetings and relaxed lounge seating for informal networking. A meeting table with four chairs creates a structured appointment zone. A sofa and coffee table corner handles drop-in conversations alongside the appointment schedule.

Poseur Tables for Networking Zones

Poseur tables with bar stools create informal standing or perching zones suited to between-appointment networking. Covered with a fitted tablecloth, they present cleanly and can carry branded literature, gifts, or refreshments during the session.

Catering and Hospitality

Destination and venue exhibitors frequently lay on refreshments during hosted buyer appointments. Our coffee machine hire and under-counter fridges cover on-stand hospitality. For evening receptions and dinner events run alongside the show, our glassware hire - including wine glasses, champagne flutes, and cocktail glasses - covers the requirement. Our Send It Back Dirty policy applies to all crockery, glassware, and cutlery.

Delivery to ExCeL

Expo Hire covers ExCeL London event hire and wider conference and exhibition hire across England and Wales.

We coordinate with ExCeL loading bay management and deliver to your stand number during your build-up window. An SMS with arrival estimate and live tracking goes out on delivery morning. Delivery from £40 ex-VAT. Order online, no deposit, Free Minor Damage Waiver on every order.

About ExCeL

ExCeL is an exhibition centre based in the Custom House area of Newham, in East London. The name ExCeL is an abbreviation for “Exhibition Centre London” and was given to emphasise its location when it was opened in 2000. It has since been redeveloped further, adding London’s first International Convention Centre (ICC). The third phase of redevelopment is due to be open by 2024.

The exhibition centre has 100,000 square metres of enclosed space, consisting of two column-free sub-divisible halls of about 44,500 square meters space apiece, either side of a central boulevard containing catering facilities and information points. There are 5,500 car parking spaces on site, and the centre is served by the Custom House for ExCeL and Prince Regent stops on the Docklands Light Railway.

Currently owned by the Abu Dhabi National Exhibitions Company, ExCeL is home to a wide range of exhibitions and conferences, as well as hosting the London ePrix of the Formula E World Championship motor racing calendar.

At Expo Hire, we can appreciate the stress involved with setting up and breaking down a stand at an important exhibition and we want to do everything we can to help prevent it. We can deliver exhibition hire directly to your stand – simply confirm your event, hall and stand number when placing your order and we will do the rest.