Royal Ascot Equipment Hire | Expo Hire

Equipment Hire for Royal Ascot

Royal Ascot is Britain's most celebrated horse racing event, drawing 300,000 visitors across five days each June. Hospitality at Ascot is among the most formal in British sporting life, with private boxes, pavilion restaurants, and marquee entertaining operations catering to thousands of corporate and private guests daily. Expo Hire is a member of NOEA (National Outdoor Events Association). We supply caterers, hospitality operators, and marquee companies at Royal Ascot with furniture, glassware, and catering equipment.

Why hire from Expo Hire

• The only hire company in the UK that delivers and collects on Sundays. Most competitors stop at Saturday. We cover every day of the week.
• Live order tracking on every delivery and collection. Track your driver in real time by order number and postcode. No other hire company in the UK offers this for both delivery and collection.
• Every order 100% guaranteed before you pay. We check live stock and logistics at the point of booking. No substitutions, no shortfalls, no calls the week before.
• Choose morning or afternoon for delivery and collection. No other hire company gives you this choice. Your venue, your schedule.
• No security deposit. No damage deposit. Ever. Expo Hire never holds your money.
• Free Minor Damage Waiver on every order. Accidental scratches and minor wear covered at no charge. Other companies charge 2–3% of your order total for the same cover.
• The widest product range in the event hire industry. Chairs, tables, catering, glassware, linen, heating, gazebos, staging, and more from a single supplier.
• The only hire company in the UK with live chat support seven days a week, 8am to 8pm. Every competitor closes at 5pm on weekdays. Get answers when you are planning, not just during office hours.

Formal Dining Furniture

Royal Ascot hospitality dining operates to banqueting standards. Our round banqueting tables and banqueting chairs create the formal seated dining layouts typical of Ascot hospitality. Dressed with white or ivory tablecloths, they create a setting consistent with the event's dress code and prestige. For pre-lunch and pre-race champagne receptions, poseur tables covered with fitted linen and paired with bar stools create a standing drinks zone.

Glassware and Table Service

Champagne service is central to the Royal Ascot experience. Our champagne flute hire covers multiple-cover dining programmes across a five-day event. Wine glasses including separate red and white options for formal table settings, beer glasses, and tumblers cover the full drinks range. Complete with crockery and cutlery for full place settings. Our Send It Back Dirty policy applies to all tableware.

Catering Equipment

Our catering equipment hire covers commercial coffee machines, under-counter fridges, and induction hobs for on-site finishing and hospitality kitchen support.

Delivery to Ascot Racecourse

See all race day equipment hire options from Expo Hire.

We coordinate with Ascot site logistics for delivery to hospitality and catering areas. Our depot network covers England with strong South East and Berkshire area coverage. Browse and order online, no deposit, no quote needed.

Frequently asked questions

What equipment do you hire for Royal Ascot?

Expo Hire supplies furniture, catering equipment, linen, glassware, crockery and cutlery for Royal Ascot across England and Wales. Browse the full catalogue at expohire.com or call 0800 910 1100 for help with your order.

How far in advance should I book equipment for Royal Ascot?

For busy weekend dates, booking 4–6 weeks ahead is advisable. Midweek dates are usually available with 1–2 weeks' notice. Use the live stock checker on each product page to confirm availability for your specific date.

Do you deliver Royal Ascot hire equipment on Sundays?

Yes. Expo Hire delivers and collects 7 days a week including Sundays and Bank Holidays. Morning and afternoon delivery windows are available every day of the year.

Is there a minimum order for Royal Ascot hire?

The minimum order value is £50 ex-VAT excluding carriage. There is no minimum quantity per item.